Legal Assistant 3 (Judicial Assistant)

State of Washington; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Board of Industrial Insurance Appeals is seeking a Legal Assistant to provide senior-level judicial support. This role involves typing legal documents, conducting legal research, and assisting judges in the judicial process. The position offers flexibility with optional remote work and comprehensive benefits, including medical and retirement plans.

Benefits

Medical, dental, and life insurance

Retirement and deferred compensation

Paid time off and holidays

Tuition reimbursement

Qualifications

• Experience in a legal environment supporting attorneys or judges.
• Ability to perform legal research and properly cite case law.
• Strong verbal and written communication skills.

Responsibilities

• Provide senior-level judicial assistance to hearings judges.
• Type and proof legal orders and correspondence.
• Maintain electronic case files and databases.

Skills

Legal research

Proofreading

Communication skills

Typing skills

Education

High school diploma or equivalent

Two-year degree in Legal Secretary Studies or Paralegal Studies

Bachelor's degree

Tools

Microsoft Word

Microsoft Outlook

Job description

Optional remote work! Must reside in Washington State upon hire.

Salary Increase! These positions will receive a 5% increase plus a 3% general wage increase on 7/1/25, in addition to the posted salary

The Board of Industrial Insurance Appeals (BIIA) is offering a challenging and rewarding opportunity for the right individual to make a difference through serving the state of Washington. Our employees are our most valuable resource: diverse, energetic, innovative thinkers who care equally about producing quality work and serving the public. We are committed to preserving our culture of diversity and inclusion and to providing a work environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity.

The BIIA is a medium-sized state agency under the administration of three full-time Board Members. It is independent from the Department of Labor and Industries (L&I). The BIIA hears appeals from decisions made by L&I in several areas. The three principal types of appeals are:

• Industrial insurance (workers' compensation).
• Safety citations under the Washington Industrial Safety and Health Act (WISHA).
• Employer Premiums (Tax Assessment and Classification).

The BIIA is a great place to work! We offer flexibility and mobility in the workplace to enhance work/life balance, to improve wellness, and to support a productive work environment, increased job satisfaction and engagement. You can read employee testimonials on our website at http://www.biia.wa.gov/Jobs.html.Reporting to the Mediation Services Administrator, this position provides senior-level judicial assistance to a minimum of two hearings judges. The position provides legal support with respect to the conduct of judicial proceedings and the issuance of written orders and communications, as well as proposed decisions in appeals arising primarily under the Industrial Insurance Act and the Washington Industrial Safety and Health Act.

Duties include, but are not limited to:

• Typing and proofing legal orders, forms, and correspondence.
• Verifying proper citation of case law and statutes, reviewing quoted materials for accuracy, and providing substantive review of findings of fact and conclusions of law.
• Processing Orders.
• Maintaining electronic case files and databases.

MINIMUM QUALIFICATIONS

Option 1: High school diploma or equivalent and four (4) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.

Option 2: One year of experience as a Legal Assistant 2 (formerly Legal Secretary 1) in WA State Government.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field and two (2) years of legal office experience.

Option 4: A bachelor's degreeand two (2) years of legal office experience.

JOB SPECIFIC COMPETENCIES

• Ability to perform duties at a senior/specialist level.
• Strong verbal and written communicationskills.
• Exceptional proofreading, editing and typingskills.
• Ability to perform legalresearch.
• Ability to properly cite case law, regulations andstatutes.
• Ability to assist customers regarding inquiries, complaints orproblems.
• Proficiency with Microsoft Word andOutlook.
• Ability to operate general office equipment (i.e., telephone, computer, etc.).
• Knowledge of workers' compensation.

CORE COMPETENCIES

• Accountability -Takes responsibility for own actions and can be relied upon to achieve excellent results with little oversight.
• Adaptability to Changing Needs/Flexibility -Embraces changing business needs and adapts approach, goals, and methods to achieve success.
• Customer Focus -Builds and maintains internal and external customer satisfaction with the services offered by the organization.
• Diversity and Inclusion -Recognizes the value of cultural, ethnic, gender and other individual differences. Understands differences in and responds appropriately to others.
• Effective Respectful Communications -In a respectful manner, conveys clear messages that are effective in communicating information and ideas with others.
• Ethics and Integrity -Earns trust, respect, and confidence of coworkers and customers through honesty, candor, and professionalism in all interactions.
• Relationship Building -Builds constructive working relationships characterized by a high level of teamwork, cooperation and mutual regard.
• Safety Focus -Adhere to all workplace safety laws, regulations, standards and practices.

Benefits

This position includes medical, dental, life insurance, long-term disability, retirement, deferred compensation, flexible spending account, dependent care assistance, paid time off (sick leave, vacation leave, personal holiday, personal leave day), 11 paid holidays, and an Employee Assistance Program. Tuition Reimbursement is available for eligible employees subject to guidelines and funding. You can find more information about benefits at Benefits - careers.wa.gov.

Notes

• DUTY STATION: Remote work is optional. The successful candidate must reside in Washington State upon hire.
  • For those residing in King County: The official duty station will be the Renton office. This includes a 5% King County premium in addition to the posted salary.
  • For those residing outside of King County: The official duty station will be the Olympia office.
  • You may be required to attend in-person meetings or training classes.
• This position is included in the bargaining unit represented by the Washington Federation of State Employees.
• The selection process may include performance tests (i.e., typing, proofreading, etc.).
• This recruitment may be used to fill any additional vacancies that occur within 60 days of this position being filled.

APPLICATION PROCESS: To be considered for this position, youmust submit the following with your online application:

• A cover letter addressing the qualifications for this position. (We will not accept a generic cover letter.)
• A current resume
• A list of at least three professional references

The cover letter and resume must be included using the Add Attachment(s) field (please do not use the text resume within the online application). **If you do not include all of the required information by the closing date, your application will not be considered.** If you need assistance, please contact the BIIA Human Resources Office [phone].

The Board of Industrial Insurance Appeals is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam-era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at 360-753-9639 [e-mail].