Legal Assistant 1

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Commonwealth of Pennsylvania, Office of Chief Counsel, is seeking a Legal Assistant 1 to support attorneys by preparing filings, reviewing case information, and maintaining office operations.

The role involves case processing, exhibit management, document preparation, and answering phones, with a schedule of 8:00 AM to 4:30 PM, Monday through Friday. Telework may be available part-time after six months, subject to approval.

Qualifications

• Three years of responsible clerical, enforcement or investigative work; or an equivalent combination of experience and training.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Responsibilities

• Prepare filings, review documents, and assist with case processing tasks
• Analyze incoming matters to determine steps needed for proper handling
• Update licensing and case information in required electronic systems
• Draft and proofread correspondence and legal materials for accuracy
• Organize and manage exhibits for hearings and appeals, including for filings or binder creation
• Process incoming mail and provide phone coverage to the public

Skills

Strong communication

Teamwork

Attention to detail

Job description

The Legal Assistant 1 position with the Office of Chief Counsel, Department of State is a great opportunity to support important legal work that helps keep state operations running smoothly. You will be joining a team that values accuracy, teamwork, and strong communication. This role gives you daily variety as you prepare documents, review information, and assist attorneys. If you enjoy helping others and keeping office processes organized, this job could be a strong fit for you.

This role supports attorneys by preparing legal documents, reviewing case information, and helping keep office operations organized and accurate. As a Legal Assistant 1, you will perform the following duties:

• Legal Support:Prepare filings, review documents, and assist with case processing tasks
• Case Review:Analyze incoming matters to determine steps needed for proper handling
• System Entry:Update licensing and case information in required electronic systems
• Document Preparation:Draft and proofread correspondence and legal materials for accuracy
• Exhibit Management:Organize and manage exhibits for hearings and appeals, including for filings or binder creation
• Office Operations:Process incoming mail and provide phone coverage to the public

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of responsible clerical, enforcement or investigative work;or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.