Legal Assistant

Law Office of Lindsay Chase PLLC; Town of Florida (NY); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Paid vacation after six months of employment

Health Insurance Reimbursement

Job summary

A boutique criminal defense law firm is seeking a Full-Time Legal Assistant / Intake Coordinator. This hybrid position requires proficiency in both English and Spanish, and candidates must be highly organized and personable. Responsibilities include managing calls, conducting client intake, and assisting with paperwork. The role offers a supportive environment with opportunities for growth, paid vacation, and health insurance reimbursement. Starting pay is negotiable based on experience, with hours from 8:30 AM to 5:00 PM, Monday through Friday.

Qualifications

• Excellent phone presence and strong verbal communication skills.
• Comfortable working in a fast-paced environment and able to multitask effectively.
• Reliable and punctual with a strong attention to detail.

Responsibilities

• Answer and manage incoming phone calls professionally and empathetically.
• Serve as the first point of contact for potential and existing clients.
• Conduct client intake in both English and Spanish.

Skills

Fluent in Spanish

Fluent in English

Proficiency in Microsoft Word

Strong verbal communication skills

Strong computer skills

Organizational skills

Job description

Overview

Location: Hybrid (first 3 months in-office for training)

We are a boutique criminal defense law firm seeking a reliable, personable, and highly organized Full-Time Legal Assistant / Intake Coordinator to serve as the first point of contact for our firm. This role is ideal for someone who thrives in a fast-paced environment, enjoys speaking with people, and can remain calm, compassionate, and confident, especially during difficult or emotional conversations.

Responsibilities

• Answer and manage incoming phone calls professionally and empathetically
• Serve as the first point of contact for potential and existing clients
• Conduct client intake in both English and Spanish
• Follow up on assigned tasks and deadlines in a timely manner
• Assist with basic paperwork and administrative support
• Maintain accurate records in case management systems
• Communicate messages clearly and efficiently to the legal team
• Help defuse tense or emotional situations with professionalism and care

What We’re Looking For

• Fluent in Spanish and English (required)
• Proficiency in Microsoft Word
• Excellent phone presence and strong verbal communication skills
• Comfortable working in a fast-paced environment and able to multitask effectively
• Strong computer skills (case management software, email, document management, and basic office programs)
• Self-motivated and able to work independently without constant supervision
• Works well with others and contributes positively to a team environment
• Naturally charismatic, warm, and confident demeanor
• Strong organizational skills and attention to detail
• Ability to remain calm and professional under pressure
• Comfortable handling sensitive and confidential information
• Reliable and punctual
• Prior legal or criminal defense experience is a plus, but not required

Work Structure

• Hours: 8:30 AM – 5:00 PM, Monday through Friday
• Hybrid position, with the first three months in-office for training
• Opportunity to grow with a close-knit, mission-driven legal team
• Paid vacation after six months of employment
• Health Insurance Reimbursement
• Starting pay $22-25 hourly but negotiable depending on experience

If you are someone who can balance professionalism with empathy, handle multiple priorities at once, and make people feel heard during stressful moments, we’d love to hear from you.