Legal Assistant

Weeks & Irvine, LLC; South Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

Weeks & Irvine, LLC in South Carolina seeks a Legal Assistant to manage front desk and support the managing attorney with real estate closings. Real estate closing experience is required and organizational skills are essential.

The role requires strong written and verbal communication, plus the ability to multitask, greet visitors, handle calls, prepare documents, and help keep the office running smoothly. Join a professional team dedicated to accuracy, client service, and efficient real estate

Qualifications

• Real estate closing experience is required.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Greet and direct visitors and manage front desk.
• Answer, screen and forward incoming phone calls.
• Assist with closing files (disbursing funds, scanning documents).
• Maintain reception area and office supplies.
• Provide information in-person and via phone/email.
• Update calendars and schedule appointments.
• Check legal documents for accuracy and obtain attorney approvals.

Skills

Office equipment

Professional appearance

Written communication

Verbal communication

Organizational skills

Multitasking

Time management

Customer service

Active listening

SoftPro experience

Tools

SoftPro

Job description

About Us:

Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description:

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Assist with closing files as needed (e.g. disbursing funds/scanning documents)
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Keep inventory of stock
• Update calendars and schedule appointments or meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Request documents necessary to conduct closings according to contract terms
• Check legal documents for accuracy
• Obtain attorney approval for legal documents related to the transaction
• The company reserves the right to add or change duties at any time

Skills:

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• SoftPro experience is preferred

This Job Is Ideal For Someone Who Is:

• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• High stress tolerance -- thrives in a high-pressure environment
• Supportive – enjoys working as part of a team