Title Legal Assistant

Thoroughbred Title; Village of Rye Brook (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Thoroughbred Title in Rye Brook, NY, is seeking a detail-oriented legal support specialist to assist the closing team. The role coordinates settlement documents, reviews files, and ensures accurate issuance of title insurance commitments and policies.

You will schedule closings, communicate with attorneys and lenders, and support other title process functions such as typing, surveys, recording and escrow. A high school diploma and interest in real estate are required, with training available.

Qualifications

• High school diploma or equivalent required.
• Experience in title insurance, real estate, or related industry preferred but training may be provided.
• Strong interpersonal, communication, and organizational skills are essential.
• Ability to manage a high volume of emails and calls under deadlines.

Responsibilities

• Provide support to the closing and legal/clearance department related to scheduling and preparing files for closing and issuance of title insurance commitments and policies.
• Review files and follow up on open clearance matters with lenders and attorneys.
• Provide proactive communication with attorneys regarding title matters prior to closing.
• Schedule closings, prepare transfer documents, and distribute title affidavits.
• Support other title process functions including typing, survey closing, recording and escrow.

Skills

Interpersonal skills

Communication skills

Organization

Time management

Multi-tasking

Decision making

Experience with title insurance

Closing documents familiarity

Education

High school diploma or equivalent

Job description

Description

This position provides legal support and coordination of settlement documents. Assists General Counsel and legal department to ensure a smooth closing.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Provide support to the closing and legal/clearance department related to the scheduling and preparing files for closing and issuance of real estate title insurance commitments and policies.

50%

2. Review files and follow up on open clearance matters with necessary parties, lenders, and attorneys.

10%

3.Provide proactive communication with attorneys regarding title matters requiring attention prior to closing.

15%

4. Schedule closings, prepare transfer documents, and distribute title affidavits.

20%

5. Provides support for other departments/functions in the title process including, but not limited to typing, survey closing, recording and escrow.

5%

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Minimum of high school diploma or the equivalent knowledge and experience.

Experience:

• The ideal candidate will have experience in title insurance, real estate, or a related industry, but we are willing to train the right person.

Knowledge and Skills:

• Strong interpersonal skills, upbeat and flexible attitude
• Excellent communication skills and professional phone presence
• Outstanding organization, time management and multi-tasking skills to handle a large volume of emails and calls and work under pressure of deadlines and time constraints.
• Extremely dependable, reliable and possess a strong work ethic
• Capacity to quickly assess situations and make decisions.
• Ability to organize, analyze and distribute information.
• Must be able to spot and address irregularities or issues.
• Ideal candidate will have:
  • Experience with practices, procedures, and concepts within the title insurance industry.
  • Familiarity with closing documents such as, Deeds, Mortgages, Affidavits, Policies, etc.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• This is an on-site position with the potential for a hybrid schedule at management’s discretion.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.