Legal Assistant

Thompson, Guildner & Associates, Inc., P.S.; Snohomish (WA); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Thompson, Guildner & Associates, Inc., P.S. is seeking a dependable legal assistant to support our busy practice across civil litigation, municipal law, probate, estate planning, and real estate.

The ideal candidate is detail-oriented, organized, professional, and able to provide administrative and case support across multiple practice areas with confidentiality and accuracy under deadlines.

Qualifications

• Strong organizational and time-management skills with attention to detail.
• Proficiency with Microsoft Office and PDF software.
• Experience with CRM or case-management systems.
• Ability to manage multiple priorities and maintain confidentiality.
• Willingness to learn court e-filing systems.

Responsibilities

• Provide admin and case support, including maintaining files, scheduling, calls, intake, and confidentiality.
• Prepare, format, proofread, file, scan, and distribute documents using templates and instructions.
• E-file documents, calendar hearings and deadlines, coordinate service and delivery with clients and courts.
• Assist with litigation document production and materials for hearings and trials.
• Support municipal, probate, and estate-planning matters with routine documents and deadlines.
• Prepare deeds, excise tax affidavits, recording forms, and handle recording/delivery.
• Perform other legal administrative duties as assigned.

Skills

Organizational skills

Proofreading

Communication

Time management

Attention to detail

Tools

Microsoft Office

PDF software

CRM/case-management systems

E-filing systems

Job description

Location: Snohomish, Washington (in‑office Mon, Tue, Wed, Fri; remote Thu)

Reports to: Managing Partner

Position type: Full-time, hourly

Work arrangement: Primarily in office, with remote work generally available on Thursdays

Position Summary

Thompson, Guildner & Associates, Inc., P.S. is seeking a dependable legal assistant to join our busy law practice. The ideal candidate is detail-oriented, organized, professional, and able to provide administrative and case support across multiple practice areas, including civil litigation, municipal law, probate, estate planning, and real estate.

This position requires frequent communication with attorneys, clients, court personnel, government agencies, opposing counsel, and other third parties. The successful candidate must be able to manage competing priorities, maintain confidentiality, follow established procedures, and produce accurate work within required deadlines.

This is a primarily in-office position. The employee will generally be permitted to work remotely on Thursdays after completing necessary training and demonstrating the ability to work independently. The remote-work schedule may be modified or discontinued in the future based on staffing, performance, workload, or the Firm’s operational needs. At this time, the Firm requires in-office work every weekday except Thursday. The Firm’s office hours are 8:30 a.m. – 4:30 p.m., with a typical employee schedule of 8:00 a.m. to 4:30 p.m. This is a 40 hour per week position.

Key Responsibilities

• Provide administrative and case support, including maintaining physical and electronic files, processing mail, scheduling appointments, answering calls, assisting with intake, and protecting confidential information.
• Prepare, format, proofread, file, scan, and distribute correspondence, pleadings, notices, discovery materials, and other legal documents using approved templates and attorney instructions.
• E-file documents, calendar hearings and deadlines, coordinate service and document delivery, and communicate with clients, courts, opposing counsel, government offices, and other parties.
• Assist with litigation document production, exhibits, hearing and trial materials, working copies, and administrative support at proceedings when requested.
• Support municipal, probate, and estate-planning matters by preparing routine documents, maintaining deadlines, coordinating publications and public records requests, and assisting with signing appointments.
• Prepare deeds, excise tax affidavits, recording forms, and other real estate documents, and handle electronic or in-person recording and delivery to courts, counties, and government offices.
• Perform other legal administrative duties as assigned.

Required Qualifications

• Strong organizational, proofreading, communication, computer, and time-management skills, with careful attention to detail.
• Proficiency with Microsoft Office, professional PDF software, and CRM or case-management systems.
• Ability to manage multiple priorities, follow detailed procedures, maintain confidentiality, and interact professionally with clients and third parties.
• Ability and willingness to learn court e-filing systems and other legal technology.
• Reliable transportation for local court, county, recording, and document-delivery trips.
• Ability to work in the office Monday through Friday, except when Thursday remote work is authorized.
• When working remotely, access to a private workspace and reliable high-speed internet service.

Compensation and Benefits

• Compensation: $22 to $24 per hour, depending on relevant experience, qualifications, and demonstrated skills.
• Medical, dental, and vision coverage: Available once applicable eligibility requirements are met, with costs shared by the Firm. Dependent coverage is available at the employee’s expense.
• Paid time off.
• Paid holidays.
• Retirement plan options once eligibility requirements are met.
• Training and professional-development opportunities.
• Support for job-related continuing education, when approved.
• Collaborative office environment with supportive attorneys and staff.

Work Environment and Physical Requirements

This position involves regular use of computers, telephones, scanners, printers, and other standard office equipment. The employee must be able to remain at a workstation for extended periods, retrieve and organize files, and occasionally transport document boxes, binders, or office materials.

Application Deadline

Open until filled. Applications will be reviewed on a rolling basis.

Application and Testing Process

Applicants whose experience and qualifications appear to meet the Firm’s needs will be asked to complete skills testing from their personal computer and on their own time. Testing is a prerequisite to any further steps in the hiring process, including telephone, video, or in‑person interviews.

Applicants who do not complete the required testing, do not follow the testing instructions, or do not satisfactorily complete the testing will not be eligible to proceed to an interview.

Thompson, Guildner & Associates, Inc., P.S. reserves the right to modify the selection process based on the Firm’s hiring needs.