Legal Assistant

Ambient Recruiting; Portage (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ambient Recruiting, partnered with a Kalamazoo law firm, seeks a detail-oriented Legal Assistant to support daily office operations and assist with administrative and legal tasks. The role requires confidentiality and the ability to manage multiple priorities while providing excellent client service.

The ideal candidate will have strong written and verbal communication, excellent organizational skills, and proficiency with Microsoft Office. On-site position in Kalamazoo, MI.

Qualifications

• Experience in administrative or legal support preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Provide administrative and clerical support to attorneys and legal staff.
• Prepare, proofread, format, and organize legal documents and correspondence.
• Maintain client files, case records, and electronic filing systems.
• Assist with filing court documents, tracking deadlines, and managing case calendars.
• Communicate professionally with clients, courts, opposing counsel, and other parties.
• Schedule appointments, meetings, and legal proceedings.
• Answer incoming calls, respond to inquiries, and direct communications appropriately.
• Assist with gathering information and organizing documentation for meetings and hearings.
• Maintain accurate records and handle sensitive information confidentially.
• Perform general office duties to support efficient daily operations.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Interpersonal skills

Tools

Microsoft Office

Job description

Ambient Recruiting is partnered with a law firm in Kalamazoo, Michigan, to identify a detail-oriented and organized Legal Assistant to support daily office operations and assist with administrative and legal tasks. The ideal candidate is professional, dependable, and able to manage multiple priorities while maintaining confidentiality and providing excellent client service.

Responsibilities:

• Provide administrative and clerical support to attorneys and legal staff.
• Prepare, proofread, format, and organize legal documents and correspondence.
• Maintain client files, case records, and electronic filing systems.
• Assist with filing court documents, tracking deadlines, and managing case calendars.
• Communicate professionally with clients, courts, opposing counsel, and other parties.
• Schedule appointments, meetings, and legal proceedings.
• Answer incoming calls, respond to inquiries, and direct communications appropriately.
• Assist with gathering information and organizing documentation for meetings and hearings.
• Maintain accurate records and handle sensitive information confidentially.
• Perform general office duties to support efficient daily operations.

Qualifications:

• Previous administrative, legal assistant, or law office experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Willingness to learn legal procedures and office systems.

Ambient Recruiting is an equal opportunity employer and welcomes qualified candidates from all backgrounds.