Legal Assistant

Liberty Personnel Services, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 55,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Legal Assistant – Litigation for a Pittsburgh law firm offering a hybrid work arrangement. The role supports litigation attorneys through all state and federal court phases.

The ideal candidate has prior legal assistant or legal secretary experience, familiarity with e-filing (PACFile, CM/ECF), and strong organizational skills to manage filings, documents, and deadlines in a fast-paced environment.

Qualifications

• Experience as a legal assistant or legal secretary in a law firm.
• Practical knowledge of Pennsylvania Court Rules and local county filing rules.
• Direct experience filing via PACFile and CM/ECF.
• Proficiency in Microsoft Office; familiarity with practice management/timekeeping software a plus.
• Strong attention to detail, proofreading, and ability to meet tight deadlines.
• High school diploma or equivalent required.

Responsibilities

• Draft, review, and file documents electronically; manage court calendars.
• Organize and upload discovery materials, pleadings, and correspondence.
• Format and assemble complaints, answers, motions, subpoenas, and discovery requests.
• Coordinate deposition logistics and prepare exhibit materials.
• Serve as a point of contact for clients, court personnel, and witnesses.
• Track billable time and manage client files and correspondence.

Skills

Attention to detail

Communication skills

Time management

Organizational ability

Prioritization

Education

High school diploma or equivalent

Tools

PACFile

CM/ECF

Microsoft Office

Clio

Aderant

MyCase

Job description

Legal Assistant – Litigation - Pittsburgh Law Firm - Hybrid - $50-55k

Our client, an established and growing law firm in the heart of Pittsburgh, is seeking a detail-oriented and proactive Legal Assistant with litigation experience to join their team!

This role provides direct administrative and operational support to litigation attorneys throughout all phases of state and federal court proceedings.

Key Responsibilities

Court Filings & Docketing: Draft, review, and file legal documents electronically via Pennsylvania E-FilePA (PACFile), county-specific e-filing systems and federal CM/ECF. Maintain state and federal court deadline calendars.

Document Management: Organize, index, and upload incoming discovery materials, medical records, pleadings, and correspondence into the firm’s document management system.

Pleadings & Discovery Support: Format, proofread, and assemble legal documents, including complaints, answers, motions, subpoenas, interrogatories, and requests for production.

Pre-Trial Preparation: Coordinate deposition logistics, prepare attorney binder materials, redact sensitive records, and manage trial exhibit lists.

Client & Witness Communication: Serve as a reliable point of contact for clients, court personnel, process servers, and expert witnesses.

Administrative Operations: Track billable time entries, open/close client files, and manage incoming case correspondence.

Qualifications & Requirements

Experience: Prior experience as a legal assistant, legal secretary in a law firm environment.

Pennsylvania Legal Familiarity: Practical knowledge of Pennsylvania Court Rules and local county court filing rules.

E-Filing Proficiency: Direct experience submitting filings through state and federal e-filing portals (PACFile, CM/ECF).

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with legal practice management or timekeeping software (e.g., Clio, Aderant, MyCase) is a plus.

Core Competencies: Exceptional attention to detail, strong proofreading skills, and the ability to prioritize tasks under tight court deadlines.

Education: High school diploma or equivalent required.