Legal Assistant

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor, Philadelphia-based, is seeking a detail-oriented legal assistant to support attorneys with document drafting, e-filing, and client coordination. The role emphasizes precise document handling and excellent communications with clients and staff.

The candidate will manage hours, prepare invoices, and coordinate meetings and travel as needed, while maintaining both electronic and paper files and ensuring accuracy across tasks.

Qualifications

• Strong written and verbal communication with clients and attorneys.
• Proficiency in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with Philadelphia and Federal Court Rules and E-Filing.
• Willingness to expand Court Rule and E-Filing knowledge to other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred).
• Excellent document processing, typing, and proofreading skills.

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents.
• Prepares and handles documents for E-Filing.
• Inputs dates and deadlines into the firm’s docketing system.
• Schedules depositions and mediations.
• Manages document workflow including printing, mailing, and merging.

Skills

Client communication

Legal writing

Attention to detail

Multitasking

Overtime willingness

Professional communication

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Word

Microsoft Outlook

iManage

Electronic docketing system

Job description

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing.
• Inputs critical dates and deadlines into the firm’s electronic docketing system.
• Schedules depositions and mediations.
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third-party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting clients and distribution of materials.
• Coordinates and schedules travel arrangements which include transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.
• Responsibilities associated with the job may change from time to time in accordance with business needs; the incumbent may be required to perform other duties as assigned.

Requirements

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with Philadelphia and surrounding areas and Federal Court Rules and E-Filing.
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen.
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.

Core Competencies

Demonstrates proficiency in legal correspondence preparation, E-Filing, and document management, with a strong emphasis on attention to detail and effective communication with clients and legal professionals.