Legal Assistant - Sale Bid Drafter

Mrlp Llp; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP seeks an experienced legal administrative professional to manage foreclosure bid preparation, document reviews, and client communications. The role demands strong organizational skills and the ability to operate in a high-volume, deadline-driven setting.

Responsibilities include drafting notices and orders, maintaining case management systems, and providing regular updates to clients and attorneys. A team player who can work independently is essential.

Qualifications

• 2-3 years of relevant legal work experience
• 3-4 years of administrative experience (preferably in the legal field)
• Proficiency in MS Office suite and legal document handling

Responsibilities

• Prepare foreclosure sale bids and related documents for sale auctions.
• Review account histories, loan documents and court pleadings.
• Draft notices, motions, and orders.
• Prepare all firm, client/investor, and court timeframes with high accuracy.
• Update the firm’s internal case management system regularly.
• Provide client status updates in a timely manner.
• Follow up on outstanding documents and services.
• Provide exceptional customer service to clients at all levels.
• Support attorneys in a high-volume, time-sensitive environment.
• Perform other duties as needed.
• Work on projects as directed by supervisor.

Skills

Strong communication

Organizational skills

Document preparation

Detail-oriented

Multi-tasking

Team player

Independent work

Customer service

Problem solving

Tools

BKFS

Clarifire

Tempo

Vendorscape

MS Office

Job description

JOB SUMMARY:

The position includes but is not limited to the preparation and submission of Sale Auction Bids to Selling Officers and Sheriff Departments as well as managing all administrative tasks relating to the Foreclosure Sale. The bulk of said tasks encompass timely correspondence with all interested parties, maintaining paper and electronic files, the utilization and maintenance of a variety of client systems, addressing incoming calls from a variety of sources as well as a large amount of customer service driven responsibilities. In this position you will need to possess the willingness to work in a team as well as the ability to be self-driven and work independently whenever needed.

DUTIES & RESPONSIBILITIES:

• Preparing foreclosure sale bid and related documents for sale auctions.


• Reviewing account histories, loan documents court pleading and other related legal documents.


• Draft notices, motions, and orders.


• Prepare all document within firm, client/investor, and court timeframes and with high accuracy.


• Consistently and accurately updating the firm’s internal case management system.


• Providing regular and timely client status updates.


• Continual follow-up on outstanding documents and or services.


• Ensure there are no areas of back-log.


• Providing exceptional customer service to clients at every level of interaction.


• Providing support to attorneys in a high volume, time sensitive atmosphere.


• Performing other duties and responsibilities as needed.


• Work on projects, as directed by your supervisor or manager.

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE:

• 2-3 years’ relevant legal work experience


• 3-4 years’ administrative experience; preferably in the legal field

KNOWLEDGE, SKILLS, & ABILITIES:

• Overall good attitude and willingness to adapt to change


• Strong communication skills


• Strong organizational skills


• Strong document preparation skills


• Strong attention to detail


• You must be a motivated self-starter who is able to multi-task


• Ability to easily prioritize issues


• Ability to handle a high volume of work


• Adaptable to frequent change


• Must be a team player who is willing to pitch in where needed


• Must be committed to providing exceptional customer service


• Able to work independently and with minimal supervision, and consistently meet deadlines


• Demonstrate resourcefulness in solving problems quickly


• Experience with client systems such as BKFS, Clarifire, Tempo, Vendorscape and others is preferred.


• High-level proficiency in MS Office suite

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or


• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.