Legal Assistant

McCalla Raymer Leibert Pierce LLP; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP is seeking a capableAdministrative Assistant to manage state and federal civil litigation tasks in a busy Las Vegas office. Responsibilities include drafting and proofreading legal documents, court filings, calendar management, and heavy client communication.

You will support attorneys in a high-volume, time-sensitive setting, utilizing case management and loan-management tools while ensuring top-notch service to clients and borrowers.

Qualifications

• Bachelor’s or associate degree; 1–3 years’ relevant administrative/legal work experience.
• Excellent verbal and written communication skills.
• Strong customer service commitment.
• Ability to communicate courteously with borrowers, clients, attorneys and staff.
• Team-oriented and able to multi-task in a congenial environment.
• Exceptional organizational skills with the ability to multitask amid change.
• High-level reading and writing for proofreading/editing purposes.
• Proficient in MS Office; familiar with case management software.
• Experience with LoanSphere, Tempo or similar systems preferred.
• Knowledge of foreclosure, real property, and title processes preferred.
• Experience reviewing title reports and identifying chain of title issues preferred.

Responsibilities

• Drafting, preparing, proofreading, and formatting memoranda, correspondence, and various legal documents.
• Filing in Nevada state and federal courts; ensuring timely service of documents.
• Managing outgoing mail, deliveries, and document retrievals.
• Maintaining a busy calendar and follow-ups.
• Fielding calls from borrowers, clients, and other parties.
• Managing high volumes of email with timely responses.
• Developing relationships with business associates and clients.
• Providing exceptional client service and status updates.
• Updating the firm’s case management and client systems.
• Supporting attorneys in a high-volume, time-sensitive environment.
• Performing other duties as needed.

Skills

Verbal & written communication

Customer service

Team collaboration

Organizational multitasking

Attention to detail

Reading & writing

Adaptability

Education

Bachelor’s or Associate Degree

Tools

MS Office Suite

Case management software

LoanSphere

Tempo

Job description

Description

SUMMARY

Job entails managing all administrative tasks associated with state and federal civil litigation. These tasks generally include preparing and editing correspondence and legal documents, maintaining paper and electronic files, correspondence, updating client systems, legal billing, fielding calls from clients, borrowers and other outside parties. The position requires substantial coordination with other legal assistants, paralegals, and attorneys in a multi-disciplinary team environment.

RESPONSIBILITIES

• Drafting, preparing, proofreading, and formatting memoranda, correspondence, legal notices, deeds, assignments, financial transactions, and various other legal documents.
• Filing into Nevada state and federal courts systems, in all jurisdictions (both online and manually, when necessary); directing timely service of legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and document recordings/retrievals.
• Maintaining a busy calendar and follow-ups.
• Fielding calls from borrowers, clients, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Providing exceptional customer service to clients at every level of interaction, including timely client status updates and follow-up on outstanding documents and/or services.
• Consistently and accurately update the firm’s internal case management system, as well as all client systems.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

EDUCATION, EXPERIENCE & SKILLS

• Bachelor’s or associate Degree, and/or 1-3 years’ relevant administrative/legal work experience
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Familiarity with case and document management software
• Experience with systems such as LoanSphere, Tempo, and others is preferred.
• Good understanding of the legal process surrounding foreclosure, real property, and title preferred.
• Experience with review of title reports and identifying chain of title issues preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.