Legal Assistant

Baird Holm LLP; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Free Covered Parking

401(k)

Profit Sharing Plan

Employee Assistance Program

Mental Wellness Benefits

Health Savings Account

Flexible Spending Account

Paid Time Off

Holiday Pay

Paid Parental Leave

Employee Referral Program

Job summary

Baird Holm LLP in Omaha, NE seeks a dynamic Legal Assistant with 2+ years of legal support experience to join our confidential, client-driven practice. This role offers a collaborative, fast-paced environment and opportunities for growth within a top-tier firm.

The candidate will manage document production, proofreading, scheduling, and CRM maintenance, while delivering high-quality administrative support to our attorneys and clients.

Qualifications

• Strong verbal and written communication skills required.
• Attention to detail and accuracy in document preparation.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provides document production services per attorney and practice area procedures.
• Proofreads documents for formatting, spelling, and grammar; ensures attachments are complete.
• Assembles documents and materials for client presentations.
• Maintains knowledge of supported practice areas and maintains up-to-date files.
• Files documents electronically with courts and manages document delivery.
• Tracks attorney time for invoicing and processes reimbursements.
• Schedules conference rooms and assists with meetings and meals as needed.
• Acts as liaison to firm departments for assigned attorneys.

Skills

Communication skills

Grammar and writing

Multitasking

Confidentiality

Teamwork

Independent work

Education

High school diploma

College experience preferred

Tools

Microsoft Office

Windows OS

Job description

Baird Holm LLP is growing! We are seeking to hire a dynamic tech-savvy Legal Assistant with a minimum of 2+ years of legal support experience to work with our top-notch attorneys. Bring your technical skills and knowledge to Baird Holm and let us help you get to the next level!

As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients. This endeavor requires a high degree of technical proficiency, attention to detail, excellent communication skills (including grammar, spelling and writing skills), and a team centric mindset. In return, we offer a comprehensive benefits package, a career growth environment, relaxed business attire, free garage parking, and flexibility for work/life balance.

Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.

ESSENTIAL DUTIES / RESPONSIBILITIES:

• Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.
• Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.
• Creates and assembles documents and materials for client and other presentations.
• Maintains current knowledge about processes utilized in supported practice area(s).
• Files documents electronically with the courts.
• Performs document delivery services as requested.
• Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.
• Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.
• Makes travel arrangements and manages registration and payment for attorney attendance at conferences.
• Processes expense reimbursements.
• Reviews and releases attorney time into Aderant for invoicing.
• Copies, scans and faxes documents as directed.
• Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and Firm meetings as requested by attorneys.
• Communicates with clients of Firm and others as requested or in attorney's absence.
• Acts as administrative liaison to other Firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)
• Assists other legal assistants in document production and other work as requested.
• Performs other duties and special projects as requested.

REQUIREMENTS:

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the Firm.
• Outstanding communication and listening skills.
• Excellent command of grammar, spelling and sentence structure.
• Ability to prioritize in a multi-tasking environment.
• High degree of accuracy and ability to maintain confidentiality at all times.
• Ability to take direction.
• Ability to work independently and in a team environment as needed.
• High school diploma required, college experience preferred.

BENEFITS INCLUDE:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Free Covered Parking
• 401(k)
• Profit Sharing Plan
• Employee Assistance Program
• Mental Wellness Benefits
• Health Savings Account
• Flexible Spending Account
• Paid Time Off
• Holiday Pay
• Paid Parental Leave
• Employee Referral Program