Legal Assistant

SustainableHR; Madison (WI); On-site; USD 52,000 - 58,000; Full time

Job summary

SustainableHR is partnering with a Madison-area law firm to recruit a Litigation Legal Assistant to support civil and criminal litigation matters. The role focuses on keeping cases organized, deadlines on track, and communications flowing, allowing attorneys to focus on advocacy.

The ideal candidate has 2–4 years of litigation experience, proficiency with Word, Google Workspace, and Clio, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2–4 years of litigation legal assistant experience in a law firm.
• Experience with Wisconsin and federal electronic filing systems preferred.
• Strong proficiency in Microsoft Word and Google Workspace.
• Experience with Clio or comparable legal practice management software preferred.
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Notary Public certification preferred, or willingness to obtain.

Responsibilities

• Manage attorney calendars, including hearings, depositions, court appearances, and filing deadlines.
• Coordinate case timelines and maintain tasks, reminders, and deadlines within Clio.
• Prepare, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents in Wisconsin state and federal courts.
• Maintain organized electronic and physical case files with exceptional attention to detail.
• Serve as a professional point of contact for clients, courts, opposing counsel, and outside vendors.
• Assist with billing, expense tracking, and preparation of client statements.
• Support trial and hearing preparation by organizing exhibits, coordinating logistics, and assembling case materials.
• Provide administrative and legal support to attorneys and the litigation team as needed.

Skills

Litigation support

Calendar management

Attention to detail

Communication skills

Organizational skills

Tools

Clio

Microsoft Word

Google Workspace

Job description

Litigation Legal Assistant

Location: Dane County, WI
Compensation: $25–$28 per hour
Schedule: Full-Time

Join a Respected Litigation Team

We're partnering with a highly regarded law firm in the Madison area to identify an exceptional Litigation Legal Assistant to support both Civil and Criminal Litigation practices. This is an excellent opportunity for an organized, proactive professional who thrives in a fast-paced legal environment and wants to build a long-term career with a firm known for its professionalism, collaborative culture, and commitment to excellence.

If you take pride in producing high-quality work, enjoy keeping complex matters on track, and value being an integral part of a successful legal team, we'd love to hear from you.

About the Role

As a Litigation Legal Assistant, you\'ll play a vital role in ensuring attorneys can focus on advocating for clients while you keep cases organized, deadlines on schedule, and communication running smoothly. Your work will directly contribute to the success of the firm\'s litigation practice by managing critical administrative and case support functions from intake through trial.

Key Responsibilities

• Manage attorney calendars, including hearings, depositions, court appearances, and filing deadlines
• Coordinate case timelines and maintain tasks, reminders, and deadlines within Clio
• Prepare, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents in Wisconsin state and federal courts
• Maintain organized electronic and physical case files with exceptional attention to detail
• Serve as a professional point of contact for clients, courts, opposing counsel, and outside vendors
• Assist with billing, expense tracking, and preparation of client statements
• Support trial and hearing preparation by organizing exhibits, coordinating logistics, and assembling case materials
• Provide administrative and legal support to attorneys and the litigation team as needed

Qualifications

• 2–4 years of litigation legal assistant experience within a law firm
• Experience with Wisconsin and federal electronic filing systems
• Strong proficiency in Microsoft Word and Google Workspace
• Experience with Clio or comparable legal practice management software preferred
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Notary Public certification preferred, or willingness to obtain

What We\'re Looking For

The ideal candidate is someone who:

• Takes ownership of their work and consistently delivers with accuracy and professionalism
• Thrives in a deadline-driven environment while maintaining exceptional attention to detail
• Enjoys supporting attorneys and collaborating with a close-knit legal team
• Demonstrates sound judgment, discretion, and a client-service mindset
• Is eager to continue learning and building a long-term career within a respected law firm

Why This Opportunity?

This is more than a traditional legal assistant position—it's an opportunity to become a valued member of a well-established litigation practice where your contributions are recognized and your professional growth is encouraged. You\'ll work alongside experienced attorneys handling meaningful legal matters in an environment that values integrity, teamwork, and excellence.