Legal Assistant

Springborn Staffing; Kennebunk (ME); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k) with employer match

Collaborative work environment

Professional development

Job summary

Springborn Staffing is assisting a well-established law firm in Kennebunk, Maine, seeking a detail-oriented Family Legal Assistant to support a busy Family Law practice. The role is full-time permanent with occasional travel to Brunswick.

You will manage matters in case management and CRM systems, maintain files, prepare legal documents, coordinate calendars, and communicate with clients, courts, and colleagues. Compensation is $23–$26 per hour, depending on experience.

Qualifications

• Minimum of 1 year of experience in a professional office environment.
• Legal office experience preferred but not required.
• Proficiency with calendar management, email management, and document preparation.

Responsibilities

• Opening and closing client matters in case management and CRM systems.
• Maintaining accurate electronic and physical files.
• Processing and organizing court documents, scheduling notices, calendars, and client records.
• Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email.
• Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction.
• Scheduling meetings and appointments and managing attorney calendars.
• Assisting with client communications, follow-up, billing, and timekeeping procedures.

Skills

Detail oriented

Organized

Communication

Team player

Reliability

Tools

Mac OS

Apple Mail

Google Workspace

CRM software

Case management software

Job description

Location: Kennebunk, Maine (with occasional travel to Brunswick required)

Employment Type: Full-Time Permanent

Compensation: $23–$26 per hour, depending on experience

About the Opportunity

A well-established law firm is seeking a detail-oriented, dependable, and team-focused Family Legal Assistant to support a busy Family Law practice. This position is based in Kennebunk, Maine, with occasional travel to Brunswick required.

The ideal candidate

is organized, proactive, and comfortable managing multiple priorities while maintaining accuracy and professionalism. This role is perfect for someone who enjoys supporting attorneys and clients, thrives in a collaborative environment, and takes pride in keeping matters moving forward efficiently.

Key Responsibilities

You will provide day-to-day support to the Family Law team, helping ensure client matters remain organized and on track.

Responsibilities include:

• Opening and closing client matters in case management and CRM systems
• Maintaining accurate electronic and physical files
• Processing and organizing court documents, scheduling notices, calendars, and client records
• Monitoring shared inboxes and processing incoming emails, documents, and system integrations
• Preparing, proofreading, and formatting legal documents and correspondence using templates and attorney direction
• Preparing, filing, and tracking motions and other court filings
• Communicating with courts, agencies, vendors, clients, and prospective clients via phone and email
• Scheduling meetings and appointments and managing attorney calendars
• Assisting with client communications, follow-up, billing, and timekeeping procedures
• Providing general administrative support, including scanning, copying, filing, and mailing correspondence
• Collaborating with team members to ensure efficient office operations

The successful candidate will:

• Be highly organized and detail-oriented
• Demonstrate strong follow-through and reliability
• Manage multiple priorities while maintaining accuracy
• Communicate clearly, professionally, and respectfully
• Possess a positive, team-first attitude
• Treat clients and colleagues with patience, empathy, and professionalism
• Thrive in a fast-paced environment where priorities can change
• Be able to accommodate occasional travel between the firm's office locations

Qualifications

• Minimum of 1 year of experience in a professional office environment
• Legal office experience preferred but not required
• Experience with scheduling, document preparation, calendar management, email management, and administrative support
• Ability to learn and utilize case management and CRM software
• Proficiency with Mac OS, Apple Mail, and Google Workspace
• Strong written and verbal communication skills
• Excellent computer and typing skills

Pay: $23–$26 per hour, based on experience

Benefits Include:

• Health insurance
• Vision insurance
• 401(k) with employer match
• Supportive and collaborative work environment
• Professional development and growth opportunities

Why Join Us?

Our client prides itself on providing exceptional client service and believes that begins with hiring exceptional people. Every member of the team plays an important role in delivering high-quality legal services while creating a positive experience for clients.