Legal Assistant

Armstrong Teasdale; Kansas City (MO); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Armstrong Teasdale in Kansas City, MO seeks a Litigation Legal Assistant to provide essential administrative support for our litigation timekeepers. The role involves drafting and proofreading documents, handling e-filings, maintaining client files, and assisting with trial preparation in a hybrid work setting.

Ideal candidates have at least 2 years of office experience, proficiency in MS Office, and knowledge of litigation practices. Familiarity with electronic court filings is a plus.

Qualifications

• High school diploma or equivalent.
• 2+ years office experience including MS Office Suite.
• Experience with litigation practices and electronic court filings is a plus.

Responsibilities

• Draft, review and proofread all documents and correspondence; ensure formatting, spelling, grammar; verify attachments and signature pages.
• Execute electronic court filings and download court pleadings.
• Maintain client files (paper and electronic); organize and file documents correctly; perform electronic scanning.
• Handle accounting tasks: processing expenses, reimbursements, invoices, pre-bills; enter time in the billing system; review and edit statements.
• Support trial preparation and track case chronology.
• Manage multiple calendars and scheduling systems.
• Perform digital transcription tasks.
• Assist in discovering production and scheduling depositions.
• Perform conflict checks and draft engagement letters; manage file opening process.
• Coordinate travel arrangements.
• Track and manage CLE reporting and communicate updates to clients/timekeepers.

Skills

MS Office Suite

Litigation knowledge

Electronic court filings

Education

High school diploma

Tools

Time & Billing System

Job description

About Armstrong Teasdale:

For more than a century, Armstrong Teasdale has forged long-term relationships with clients large and small around the globe. Since our founding in 1901, we have grown to be one of the 200 largest law firms in the U.S. Our mission statement—“Always exceed expectations through teamwork and excellent client service”— carries through everything we do. We embrace the following values: integrity, teamwork, entrepreneurship, investment, celebration, perspective, accomplishment and inclusiveness.

Summary Description

The Litigation Legal Assistant provides administrative assistance to all litigation timekeepers. This individual works within a team environment to ensure uninterrupted workflow in service.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Draft, review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution
• Execute electronic court filings and download court pleadings
• Maintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanning
• Conduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm’s time and billing system, reviewing of billing statements, and editing same for preparation of final billing
• Support trial preparation to include maintaining and tracking case chronology
• Manage upkeep of multiple calendars and scheduling systems
• Perform digital transcription tasks
• May assist in preparing discovery production and schedule depositions
• Perform conflict checks, draft engagement letters in connection with file opening, and complete the file opening process
• Coordinate and make travel arrangements
• Effectively track and manage CLE reporting
• Effectively communicate information and updates on projects with clients and timekeepers

Experience

• Education: High school diploma or equivalent
• Licenses and/or Certifications: N/A
• Experience: 2 or more years office experience including MS Office Suite; Legal office experience including general knowledge of litigation practices and electronic court filings is a plus

Work Model

This role follows a hybrid work arrangement and requires a regular onsite presence of four (4) days per week in the Firm’s Kansas City office.

Supervisory Responsibilities

N/A

Physical Activity

The employee will be required to sit for prolonged periods and work on a computer.

Travel Required

N/A

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement

Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.