Legal Assistant

Professional Staffing Group, LLC; Jackson (MS); Sur place; USD 40 000 - 55 000; Plein temps

Résumé du poste

Professional Staffing Group in Jackson, Mississippi seeks a highly organized Legal Assistant to join our office. The role requires handling legal documents, calendars, billing support, and confidential client information with accuracy and discretion.

You will interact with attorneys and staff, schedule meetings, manage filings, and ensure timely communication while maintaining professionalism in a fast-paced environment.

Qualifications

• College degree preferred but not required.
• 65 words per minute typing speed.
• Strong organizational skills with multitasking ability.
• Excellent proofreading with grammar and formatting attention.
• Effective interpersonal skills for client, attorney and staff communication.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Capable of working independently and collaboratively in a fast-paced environment.
• Ability to handle high-volume workloads with accuracy and attention to detail.

Responsabilités

• Operate computers and office equipment, including transcription tools.
• Prepare and format correspondence, memoranda, and legal documents with high accuracy.
• Answer calls, relay messages, and provide professional telephone support.
• Manage mail and coordinate delivery services and tracking.
• Maintain attorney calendars, schedule appointments, and manage deadlines.
• Monitor and respond to emails as directed.
• Open new client files and perform conflict checks.
• Maintain and close client and administrative files per firm procedures.
• Welcome clients and visitors with professionalism and confidentiality.
• Schedule meetings, calls, video conferences, and travel arrangements.
• Prepare expense reimbursements and process check requests.
• Assist with billing by proofreading and processing client invoices.
• Support time entry for attorneys as needed.
• Provide additional administrative support as assigned.

Connaissances

Typing 65 wpm

Organizational skills

Proofreading

Interpersonal skills

Confidentiality

Independent & collaborative

High-volume workload handling

Formation

College degree preferred

Description du poste

seeking a highly organized and detail-oriented Legal Assistant to join our Jackson, Mississippi office. The ideal candidate will have experience in a professional administrative environment, demonstrate excellent verbal and written communication skills, and possess the ability to manage multiple priorities efficiently. This role requires both independent initiative and strong collaboration within a team setting.

Key Responsibilities

• Operate computers and general office equipment, including digital and transcription tools
• Prepare and format correspondence, memoranda, and legal documents with a high degree of accuracy
• Answer incoming calls, take and relay messages, and provide professional telephone support
• Manage incoming and outgoing mail, including coordinating delivery services and tracking shipments
• Maintain attorney calendars, including scheduling appointments and managing deadlines and reminders
• Monitor and respond to email communications as directed
• Open new client files, initiate conflict-of-interest checks, and organize file systems
• Maintain and close client and administrative files in accordance with firm procedures
• Welcome clients and visitors while upholding professionalism and confidentiality
• Schedule meetings, conference calls, video conferences, and coordinate travel arrangements
• Prepare expense reimbursements and process check requests
• Assist with billing by proofreading, processing, and preparing client invoices
• Support time entry for attorneys as needed
• Provide additional administrative support as assigned by the Office Administrator

Qualifications and Skills

• College degree preferred but not required
• Minimum typing/transcription speed of 65 words per minute
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• Excellent proofreading skills, with attention to grammar, spelling, and formatting
• Effective interpersonal skills and the ability to communicate professionally with clients, attorneys, and staff
• Ability to maintain strict confidentiality and exercise sound judgment
• Capable of working independently and collaboratively in a fast-paced environment
• Ability to handle high-volume workloads with accuracy and attention to detail

Additional Requirements

• Regular, in-office attendance is essential
• Ability to work more than 40 hours per week as needed, including occasional irregular hours
• Ability to handle periods of high workload requiring sustained focus and mental effort