Legal Administrative Specialist - Detail‑Oriented, In-Office

Professional Staffing Group; Jackson (MS); On-site; USD 40,000 - 55,000; Full time

Job summary

Professional Staffing Group in Jackson, Mississippi seeks a highly organized Legal Assistant to join our office. The role requires handling legal documents, calendars, billing support, and confidential client information with accuracy and discretion.

You will interact with attorneys and staff, schedule meetings, manage filings, and ensure timely communication while maintaining professionalism in a fast-paced environment.

Qualifications

• College degree preferred but not required.
• 65 words per minute typing speed.
• Strong organizational skills with multitasking ability.
• Excellent proofreading with grammar and formatting attention.
• Effective interpersonal skills for client, attorney and staff communication.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Capable of working independently and collaboratively in a fast-paced environment.
• Ability to handle high-volume workloads with accuracy and attention to detail.

Responsibilities

• Operate computers and office equipment, including transcription tools.
• Prepare and format correspondence, memoranda, and legal documents with high accuracy.
• Answer calls, relay messages, and provide professional telephone support.
• Manage mail and coordinate delivery services and tracking.
• Maintain attorney calendars, schedule appointments, and manage deadlines.
• Monitor and respond to emails as directed.
• Open new client files and perform conflict checks.
• Maintain and close client and administrative files per firm procedures.
• Welcome clients and visitors with professionalism and confidentiality.
• Schedule meetings, calls, video conferences, and travel arrangements.
• Prepare expense reimbursements and process check requests.
• Assist with billing by proofreading and processing client invoices.
• Support time entry for attorneys as needed.
• Provide additional administrative support as assigned.

Skills

Typing 65 wpm

Organizational skills

Proofreading

Interpersonal skills

Confidentiality

Independent & collaborative

High-volume workload handling

Education

College degree preferred

Job description

Professional Staffing Group in Jackson, Mississippi seeks a highly organized Legal Assistant to join our office. The role requires handling legal documents, calendars, billing support, and confidential client information with accuracy and discretion.

You will interact with attorneys and staff, schedule meetings, manage filings, and ensure timely communication while maintaining professionalism in a fast-paced environment.