Legal Assistant

Quilling, Selander, Lownds, Winslett & Moser, P.C.; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package (med, d

Vision

HSA and FSA plans

401(k) Plan

Firm provided life insurance

Firm paid long-term disability

Year-end bonuses and referral fee in­s

Job summary

Quilling, Selander, Lownds, Winslett & Moser, P.C. in Indianapolis seeks a Legal Assistant to support attorneys on a fast-paced federal court litigation team. The role focuses on drafting pleadings and discovery, managing documents in i-Manage, and coordinating deadlines and meetings.

The ideal candidate has an associate degree or equivalent, strong Microsoft Office skills, and attention to detail. Prior law firm experience and familiarity with legal terminology are preferred.

Qualifications

• Associate degree or equivalent plus strong MS Office proficiency.
• Experience in a law firm or legal department preferred.
• Familiarity with legal terminology and document management systems is a plus.

Responsibilities

• Prepare drafts of legal documents including pleadings, discovery requests/responses, motions, orders, subpoenas, and correspondence.
• Edit and work with PDF documents.
• File documents in federal and state courts and mail documents when needed.

Skills

Microsoft Office Suite

Strong organizational skills

Attention to detail

Education

Associate's degree or equivalent

Tools

i-Manage

PDF editing

Job description

The Legal Assistant plays a crucial role on the Litigation Team in the Indianapolis Office by performing a variety of tasks to support attorneys representing corporate clients in a fast-paced federal court litigation practice.

Minimum Qualifications:

• Associate's degree or equivalent work experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Two to four years of experience working in a law firm or legal department.
• Familiarity with legal terminology and procedures.
• Working knowledge of i-Manage or other document management system.

Responsibilities:

• Prepare drafts of legal documents, including pleadings, discovery requests and responses, motions, orders, subpoenas, documents for production and draft correspondence to opposing counsel and courts.
• Work with documents in PDF format and edit PDF documents.
• File documents in federal and state courts and mail documents when necessary.
• Calendar deadlines and ensure compliance with deadlines.
• Maintain and organize case files in i-Manage, ensuring all documents are up-to-date and accessible.
• Communicate with attorneys and paralegals to facilitate case progress.
• Schedule appointments, and coordinate meetings.

Skills:

The required skills, such as proficiency in Microsoft Office Suite, are utilized daily to create, revise and manage legal documents. Strong organizational skills are essential for prioritizing and completing tasks based on court deadlines and ensuring compliance with the Firm’s procedures and the clients’ needs in a busy litigation environment. Attention to detail is paramount when drafting and filing or serving legal documents and preparing legal correspondence. Preferred skills, such as familiarity with legal terminology, enhance the Legal Assistant's ability to communicate effectively with attorneys and understand the litigation process, how to prioritize tasks and when to ask questions. Overall, a combination of technical proficiency and legal knowledge will enable the Legal Assistant to contribute significantly to the Team’s success.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans
• 401(k) Plan
• Firm provided life insurance
• Firm paid long-term disability coverage
• Year-end bonuses and referral fee incentives