Legal Assistant

Addison Group; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

401(k)

PTO

Job summary

Addison Group seeks an experienced Legal Assistant to deliver high-level administrative and litigation support in a fast-paced Houston legal environment. The role requires at least 5 years of legal administrative experience, including trial preparation and travel for trials.

Strong organizational skills and discretion are essential as you support multiple attorneys across practice areas. Key duties include preparing and filing documents, managing case files and calendars, coordinating meetings

Qualifications

• Minimum 5 years of legal administrative or litigation support experience.
• Experience with trial preparation and travel for trials.
• Proficiency with Microsoft 365 (Outlook, Word, Excel) and Adobe Acrobat.

Responsibilities

• Prepare, revise, proofread, and file legal documents with state and federal courts.
• Organize, maintain, and manage electronic and physical case files.
• Coordinate and manage calendars, deadlines, appointments, and court dates for multiple attorneys.
• Schedule meetings, depositions, conferences, and client appointments.
• Enter attorney billable time and assist with billing-related tasks.
• Provide travel arrangements and logistics for attorneys and team members.

Skills

Legal administration

Trial support

Microsoft 365

Adobe Acrobat

Document management

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Teams

SharePoint

Job description

Benefits: This role is eligible for medical, 401 (k) and PTO.

Position Summary:

Our client is seeking an experienced Legal Assistant to provide high-level administrative and litigation support in a fast-paced legal environment. The ideal candidate will have at least 5 years of legal administrative experience, including trial preparation and support. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while supporting attorneys across various practice areas. Flexibility to work overtime and travel for trials is required.

Key Responsibilities:

• Prepare, revise, proofread, and file legal documents with state and federal courts.
• Organize, maintain, and manage electronic and physical case files.
• Coordinate and manage calendars, deadlines, appointments, and court dates for multiple attorneys.
• Schedule meetings, depositions, conferences, and client appointments.
• Process new client and matter intake, including file setup and maintenance.
• Enter attorney billable time and assist with billing-related tasks.
• Prepare and submit expense reports.
• Manage and prioritize email communications for assigned attorneys and partners.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Arrange travel accommodations and logistics for attorneys and team members.
• Provide support during local and out-of-town trials, including travel as needed.
• Assist with case-related projects and special assignments.
• Review, distribute, and route incoming mail and correspondence.
• Coordinate support services, including courier deliveries, document processing, and conference room reservations.
• Collaborate effectively with attorneys, staff, and practice groups throughout the firm.

Qualifications

Required

• Minimum of 5 years of experience in a legal administrative or litigation support role.
• Prior trial preparation and trial support experience.
• Experience traveling to support attorneys during trial.
• Proficiency with Microsoft 365 (Outlook, Word, Excel) and Adobe Acrobat.
• Experience creating and editing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Proficiency with document management systems.
• Knowledge of legal billing software.
• Strong understanding of county, state, and federal court procedures.
• Excellent proofreading, grammar, and document formatting skills.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to handle confidential information with discretion and professionalism.
• Strong verbal, written, and interpersonal communication skills.
• Valid driver's license and ability to operate a motor vehicle when needed.
• Ability to thrive in a high-volume, deadline-driven environment.

Preferred:

• Experience with Microsoft Teams and SharePoint.
• Experience electronically filing documents in Texas state and federal courts.

Education:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.

Schedule Requirements:

• Overtime may be required based on workload and trial schedules.
• Travel for local and out-of-town trials is required.