Legal Assistant

Cades Schutte LLP; Honolulu (HI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

Life and AD&D insurance

Disability insurance

401(k) Retirement Plan

Paid vacation

Sick leave

Holidays

Employee Assistance Program (EAP)

Supplemental insurance options

Job summary

Cades Schutte LLP in Honolulu is seeking an experienced Legal Assistant to provide high-level administrative and secretarial support to our attorneys. The role emphasizes meticulous organization, deadline-tracking, and professional client communications in a fast-paced, on-site setting.

The ideal candidate has 3+ years of legal assistant experience, solid knowledge of court rules and procedures, and proficiency with Microsoft Office.

Qualifications

• 3+ years of experience as a legal assistant.
• Strong knowledge of legal terminology, court rules, and law office procedures.
• Proficiency in Microsoft Office; familiarity with iManage is a plus.

Responsibilities

• Provide administrative and legal support to the Firm while maintaining professionalism, confidentiality, and client service.
• File legal documents with state and federal courts using electronic filing systems (e-filing) and ensure compliance with court rules and deadlines.
• Monitor and track deadlines, statutes of limitations, and other critical dates to ensure timely completion of assignments.
• Manage attorney calendars, schedule meetings, depositions, and court appearances.
• Handle client communications, expense reporting, travel arrangements, and file maintenance.
• Open and close client files, maintain case records, and ensure compliance with Firm protocols.
• Docket deadlines and ensure accurate time entry into legal billing systems.
• Draft routine correspondence and communicate professionally with clients, courts, vendors, and internal staff.
• Assist with conflict checks, new client matter intake, and file closing procedures, as applicable.
• Provide coverage and support to other attorneys and legal assistants during planned and unplanned absences.

Skills

Legal terminology

Court rules

Attention to detail

Client service

Education

High school diploma

Tools

Microsoft Office

iManage

Job description

Are you a detail-oriented, organized, and proactive professional with a passion for supporting legal work? We’re looking for an experienced Legal Assistant to join our team and provide high-level administrative and secretarial support to our attorneys.

This is a great opportunity to work in a fast-paced, collaborative environment where your attention to detail, multitasking skills, and ability to stay composed under pressure will be highly valued. The ideal candidate will have a deep understanding of legal procedures, excellent communication skills, and a commitment to client service.

KEY RESPONSIBILITIES

• Provide administrative and legal support to the Firm while maintaining a high level of professionalism, confidentiality, and client service.
• File legal documents with state and federal courts using electronic filing systems (e-filing) and ensure compliance with applicable court rules and deadlines.
• Monitor and track deadlines, statutes of limitations, and other critical dates to ensure timely completion of assignments.
• Manage attorney calendars, schedule meetings, depositions, and court appearances.
• Handle client communications, expense reporting, travel arrangements, and file maintenance.
• Open and close client files, maintain case records, and ensure compliance with Firm protocols.
• Docket deadlines and ensure accurate time entry into legal billing systems.
• Draft routine correspondence and communicate professionally with clients, courts, vendors, and internal staff.
• Assist with conflict checks, new client matter intake, and file closing procedures, as applicable.
• Provide coverage and support to other attorneys and legal assistants during planned and unplanned absences.

EXPERIENCE

• 3+ years of experience as a legal assistant
• Strong knowledge of legal terminology, court rules, and law office procedures
• Proficiency in Microsoft Office and document management systems (iManage a plus)
• Highly organized, reliable, and able to prioritize multiple tasks independently
• Professional demeanor, flexibility, collaboration, excellent interpersonal skills, and discretion with sensitive information
• High school diploma required; college or business school education preferred

BENEFITS

Cades Schutte LLP offers a comprehensive benefits package for eligible full-time employees, which may include:

• Medical, dental, and vision insurance.
• Flexible Spending Accounts (FSA).
• Life and AD&D insurance.
• Short-Term and Long-Term Disability coverage.
• 401(k) Retirement Plan and Profit-Sharing Plan.
• Paid vacation, sick leave, and holidays.
• Employee Assistance Program (EAP).
• Voluntary supplemental insurance options.

Why Join Us? At Cades Schutte, our people are our greatest asset. For over 100 years, we have fostered a culture of collaboration, accountability, and respect, where all team member's contributions are recognized and valued. Join a Firm committed to excellence while building a rewarding career in a supportive and professional environment.

**** This is an on-site position based on O'ahu. Relocation assistance is not available. Candidates must currently reside on the island to be considered. ****