Legal Administrative Assistant

LAW OFFICES OF CURTIS B.K. YUEN, A LAW CORPORATION; Honolulu (HI); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k)

Paid time off

Health insurance

Vision insurance

Job summary

The LAW OFFICES OF CURTIS B.K. YUEN, A LAW CORPORATION in Honolulu, Hawaii, seeks a highly organized Legal Administrative Assistant to support day-to-day operations in a small estate-planning and probate practice.

The role requires coordinating client communications, scheduling, document prep, file management, and court filings under attorney supervision. Ideal candidates have legal support experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Some experience as a legal secretary, assistant, or paralegal preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
• Ability to handle confidential client information with discretion and professionalism.
• Hawaii notary is a plus.
• Detail-oriented with the ability to prioritize tasks and meet deadlines.

Responsibilities

• Client Communication: Serve as the primary point of contact for clients, answering calls and managing email correspondence.
• Scheduling: Coordinate and confirm client appointments.
• Document Preparation: Draft and proofreading routine correspondence and legal documents.
• File Management: Organize and maintain electronic and physical case files and meet deadlines.
• Court Filings: Manage e-filing and paper filing of legal documents with court supervision.
• Administrative Support: Perform general office duties such as copying, scanning, and mail handling.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and professionalism

Tools

Microsoft Office Suite

Job description

We are a small law firm specializing in estate planning and probate. We are seeking a highly organized and motivated Legal Administrative Assistant to grow long-term with our firm, supporting our day-to-day operations and ensuring high-quality service to our clients. As a Legal Administrative Assistant, your responsibilities would include:

• Client Communication: Serving as the primary point of contact for clients, answering phone calls, and managing email correspondence.
• Scheduling: Coordinating and confirming client appointments.
• Document Preparation: Drafting and proofreading routine correspondence and legal documents.
• File Management: Organizing and maintaining electronic and physical case files, ensuring that all documents are filed appropriately and deadlines are met.
• Court Filings: Managing e-filing and paper filing of legal documents with the court under attorney supervision.
• Administrative Support: Performing general office duties such as copying, scanning, and managing incoming and outgoing mail.

Qualifications:

• Experience: Some experience as a legal secretary, assistant, or paralegal preferred.
• Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook). Ability to handle confidential client information with discretion and professionalism.
• Certification: Hawaii notary is a plus.
• Work Ethic: Detail-oriented with the ability to prioritize tasks and manage deadlines.

Job Type: full-time, in person.

• 401(k)
• Paid time off
• Health insurance
• Vision insurance

Salary starts at $45,000 per year and will be based on applicant’s skills, qualifications, and experience.