Legal Assistant

Copart Catastrophe Response Fleet, LLC; Dallas (TX); Hybrid; USD 43,000 - 51,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with company match

ESPP - Employee Stock Purchase Plan

Employee Assistance Program

10 vacation days per year

7 paid holidays

Life and AD&D Insurance

Job summary

Copart, Inc. is seeking an Administrative/Litigation Support professional to provide day-to-day legal and organizational assistance. You will maintain case files in Legal Tracker and NetDocuments, manage subpoenas in Navex EthicsPoint, and format legal documents.

The role involves calendar management, mail processing, and budget/billing support, with a transition to hybrid work after the first 90 days. Ideal candidates will have a Bachelor's degree (or 3–5 years related experience), strong MS

Qualifications

• Bachelor's Degree or 3-5 years related experience.
• Proficient in MS Office 365 and Adobe Acrobat.
• Experience with matter/document management systems a plus.
• Excellent written, verbal, and interpersonal skills.
• Organized, tech-savvy, able to handle high volume requests.
• Independent and motivated to work with minimal supervision.

Responsibilities

• Provide day-to-day administrative and legal support to the Litigation Team.
• Maintain accuracy of all case files and management systems.
• Prepare, format, proofread, and organize legal documents and correspondence.
• Calendar and administer team meetings and events, including catering.
• Process departmental mail per established protocols.
• Support budget, billing, and expense processes for the department.
• Assist onboarding/offboarding of outside counsel and vendors.
• Coordinate communications for the Legal department and recruit/training activities.

Skills

MS Office 365

Adobe Acrobat

Communication skills

Independent / self-motivated

Education

Bachelor's Degree

Tools

Legal Tracker

NetDocuments

Navex EthicsPoint

Job description

GENERAL DESCRIPTION

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world. Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology.

This role provides high-quality administrative, organizational, and legal support to the Litigation team and helps ensure a smoothly functioning Legal department. The ideal candidate models our company values and is detail-oriented, adaptable, team-oriented, able to work with changing priorities and deadlines, and energized by tackling problems and devising solutions. This position operates with a high degree of autonomy, reporting to the Vice President, Associate General Counsel – Employment, Operations & Litigation, on a results-oriented team with a positive culture in a collaborative environment. Upon successful performance in the first 90 days, a hybrid work schedule may be adopted to allow remote work 1-2 days per week, excluding Wednesday.

ESSENTIAL DUTIES

• Provide day-to-day administrative and legal support to the Litigation Team and all members of the Legal department
• Maintain accuracy of all case files, including set-up and ongoing maintenance, in litigation management systems (Legal Tracker and NetDocuments)
• Maintain accuracy of all data and supporting documents in subpoena management system (Navex EthicsPoint)
• Obtain, prepare, format, proofread, organize, and maintain legal documents, correspondence, presentations, reports, and other materials as directed by attorneys and paralegals
• Calendar and administer team/department meetings and celebrations, including catering
• Process and route all departmental mail in compliance with established protocols
• Support Legal Operations Manager, paralegals, and attorneys in triaging departmental inboxes
• Support timely budget, billing, settlement payments, and expense management processes for department members (Coupa, SAP Concur)
• Help develop and maintain standard forms, templates, procedures, and other Legal department resources
• Coordinate communications and information requests on behalf of the Legal department
• Coordinate department recruiting, onboarding, training, tech support, and offboarding of department employees
• Help onboard and offboard outside counsel, consultants, and other legal service providers
• Partner with IT and Legal Operations Manager to manage department hardware and software, subscriptions, software licenses, and memberships
• Collaborate with relevant corporate departments, serving as a positive ambassador of the Legal Department consistent with company values
• Other duties as assigned

MINIMUM REQUIREMENTS

• Bachelor's Degree or equivalent professional related experience of 3-5 years preferred
• Adept in MS Office 365 (Excel, Word, Teams, PowerPoint, Copilot) and Adobe Acrobat
• Expertise with document management systems and matter management systems such as Legal Tracker, NetDocuments, and Navex EthicsPoint a plus
• Exceptional written, verbal, and interpersonal skills
• Strong office technology knowledge and experience
• Independent, self-motivated, confident, organized, tech-savvy, calm in the face of a high volume of requests
• Resourceful and motivated to seek information and documents from internal company resources and external legal counsel

Pay $31.51 – $37.17

PHYSICAL REQUIREMENTS

• LIFTING: 0
• SITTING: 80
• WALKING: 10
• BENDING: 0
• STOOPING: 0
• STANDING: 10
• TEMPERATURE: Office environment
• CLIMBING: 0
• NOISE LEVEL: Minimal
• TRAVEL: Minimal

BENEFITS SUMMARY

• Medical/Dental/Vision
• 401k plus a company match
• ESPP - Employee Stock Purchase Plan
• EAP - Employee Assistance Program
• 10 Vacation days per year
• 7 Paid Company Holidays
• Life and AD&D Insurance

At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.

E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only).

• E-verify Participation (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)
• Right to Work (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf)