Legal Assistant

Howard & Howard Attorneys PLLC; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(K) plan

Life and AD&D insurance

Short-term disability

Transit contributions

Flexible spending accounts

Job summary

Howard & Howard Attorneys PLLC in Chicago seeks a detail-oriented Legal Assistant with at least two years' experience in corporate transactions and franchise law to support a busy team.

The role emphasizes calendar management, client relations, drafting confidential documents, and assisting with filings and closings, with strong MS 365 and NetDocs skills.

Bachelor’s degree preferred; high school diploma required. Competitive benefits and a professional work environment.

Qualifications

• Minimum 2 years of experience in corporate transactions.
• Familiarity with closing processes, entity formation, and governance documents.

Responsibilities

• Manage complex, high-volume calendaring for attorneys and clients.
• Serve as primary contact for clients; screen calls and maintain relationships.
• Draft and prepare confidential correspondence, reports, and legal documents.
• Prepare and file documents with Illinois and other states.
• Provide support during corporate closings and franchise transactions.
• Create and manage spreadsheets using formulas and pivot tables.
• Handle attorney time entry and billing processes.
• Maintain client files in physical and digital formats (NetDocs).
• Uphold confidentiality of all firm and client matters.
• Perform other administrative tasks as assigned

Skills

Calendaring

Client relations

Legal document drafting

Billing & time entry

Confidentiality

Multitasking

MS 365

NetDocs

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft 365

PowerPoint

Outlook

Word

Document management systems

NetDocs

Job description

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of two years of experience in corporate transactions and franchise law to join our Chicagooffice. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

• Manage complex and high-volume calendaring for attorneys and clients
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Preparation and filings with governmental authorities in Illinois and other states
• Provide support during corporate closings and franchise transactions
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Uphold confidentiality of all firm and client matters
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

• Minimum 2 years of experience in corporate transactions
• Familiarity with closing processes, entity formation, and corporate governance documentation

Technical Proficiency:

• Experience with document management systems
• Advanced Microsoft 365 skills; Specifically:
  • PowerPoint: creating professional presentations
  • Outlook & Word: managing calendars, formatting legal documents

Administrative & Organizational Skills:

• Ability to multi-task and prioritize in a deadline-driven environment.
• Experience with billing and time entry systems

Communication & Client Service:

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education:

• High school diploma required, Bachelor’s degree preferred

Why Join Us?

At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts and transit contributions.

• including medical
• dental
• vision
• basic life and AD&D
• short term disability
• a 401(K) plan
• flexible spending accounts and transit contributions.

Join a team where your work makes a meaningful impact every day. To learn more about our firm, visit: www.howardandhoward.com

Howard & Howard Attorneys PLLC is an Equal Opportunity Employer!