Legal Assistant

Innovative Driven; California City (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

Innovative Driven is seeking a detail-oriented Legal Assistant to support the in-house team on a fully onsite, temporary basis. The role involves managing document collection, record organization, and case preparation activities for a corporate client.

The position is expected to last 6 to 12 weeks with standard business hours and some flexibility. Strong organizational, communication, and confidentiality skills are essential to succeed in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative, legal assistant, records management, or document collection experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Document Collection & Management: Request, collect, and track records, documents, and information from clients, medical providers, government agencies, employers, insurance carriers, and other relevant parties.
• Monitor outstanding document requests and follow up on pending records to ensure timely receipt.
• Review incoming documents for completeness, accuracy, and compliance with attorney requirements.
• Organize, index, scan, upload, and maintain electronic and physical case files.
• Manage document databases and case management systems.
• Prepare document summaries, chronologies, and file inventories as requested.

Skills

Administrative experience

Legal support

Records management

Document collection

Education

High school diploma

Associate's degree

Paralegal certificate

Tools

Microsoft Office Suite

Job description

Innovative Driven is currently seeking a Legal Assistant to assist the in-house team at one of our most well-respected corporate clients! We are seeking a detail-oriented and organized Legal Assistant to support the legal team by managing document collection, record organization, and case preparation activities.

This is a fully onsite, temporary role expected to last 6 to 12 weeks. The expected hours are normal business hours, with some flexibility on the exact shift.

Key Responsibilities

Document Collection & Management

• Request, collect, and track records, documents, and information from clients, medical providers, government agencies, employers, insurance carriers, and other relevant parties.
• Monitor outstanding document requests and follow up on pending records to ensure timely receipt.
• Review incoming documents for completeness, accuracy, and compliance with attorney requirements.
• Organize, index, scan, upload, and maintain electronic and physical case files.
• Manage document databases and case management systems.
• Prepare document summaries, chronologies, and file inventories as requested.

Administrative Support

• Assist attorneys and legal staff with case preparation and file management.
• Draft correspondence, record requests, authorizations, and routine legal documents.
• Maintain calendars, deadlines, and document collection schedules.
• Communicate with clients and external parties regarding document requests and status updates.
• Prepare files for attorney review and legal proceedings.

Compliance & Confidentiality

• Handle sensitive and confidential information in accordance with legal and ethical standards.
• Ensure documents are stored and maintained according to firm policies and applicable regulations.
• Maintain accurate records of all document requests, receipts, and communications.

Qualifications Required

• High school diploma or equivalent; Associate's degree or Paralegal Certificate preferred.
• 1+ years of administrative, legal assistant, records management, or document collection experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• Experience working in a law firm, legal department, insurance, healthcare, or records management environment.
• Familiarity with case management software and electronic document management systems.
• Knowledge of legal terminology and document retention practices.