Legal Assistant

Hughes & Coleman; Bowling Green (KY); On-site; USD 34,000 - 42,000; Full time

Job summary

Hughes & Coleman in Bowling Green, KY seeks a Legal Assistant to support Attorneys by conducting legal research, drafting documents, and coordinating with clients, adjusters, and third parties to secure the best possible outcomes for cases. The role emphasizes meticulous organization, timely communication, calendar management, and preparation of pleadings, discovery, and correspondence.

Strong MS Office skills, confidentiality, and professional teamwork are essential in this fast-paced civil

Qualifications

• High School Diploma or equivalent.
• Two years of law office or comparable experience.
• One year of clerical experience.

Responsibilities

• Maintain consistent client contact to ensure medical records, treatment, and billing are up to date.
• Request medical records and organize them in a chronological order for attorney review.
• Draft legal correspondence and monitor deadlines and calendars.
• Assist with settlement paperwork and calculate settlements.
• Organize case files and manage logistics for Attorneys and clients.
• Liaise between trial teams and external parties; support voir dire and witness prep as needed.

Skills

Microsoft Office

English communication

Organization

Multitasking

Attention to detail

Reliability

Confidentiality

Education

High School Diploma

Tools

Microsoft Office

Job description

Job Summary:

The Legal Assistants work under the direct supervision of our Attorneys to ensure that our clients receive the excellent customer service they deserve. They conduct legal research, draft documents, and communicate with clients, adjusters, and other third parties in support of the work the Attorneys do so the client receives the best possible outcome for their case.

Leadership Responsibilities:

• Demonstrates personal accountability
• Contributes towards the success of others
• Upholds the Firm’s Core Values: We Care, Humble Excellence, Collaborative Attitude, Challenge Acceptance
• No direct supervision responsibilities

Essential Duties/Responsibilities:

• Consistent client contact to ensure medical records, treatment, and billing are up to date
• Requests medical records and organizes them in a chronological order paying attention to items within the records that may need to be highlighted for review by the Attorney
• Requests Google Reviews and referrals from clients. Forwards appropriate links and follows up as needed.
• Calculates settlement figures and drafts/completes settlement paperwork
• Orders health insurance ledgers/liens and audits to ensure they are complete
• Updates client files in the client management software system so that Attorneys can review documents received, client medical status, expenses, etc.
• Takes the initiative to solve issues that may arise using available resources including the Attorney of record
• Drafts legal correspondence as directed
• Monitors deadlines and juggle calendars
• Performs other administrative tasks such as calendaring hearings and deadlines, organizing case files, managing logistics, etc.
• May perform some or all of the following:
  • Draft pleadings, motions and appellate documents and file them with the court
  • Maintain pleadings and discovery indexes
  • Prepare discovery responses
  • Organize exhibits, documents, evidence, briefs and appendices
  • Aid attorneys with interrogatories and other discovery requests
  • Gather relevant information from a variety of sources
  • Liaise between trial teams and internal/external third parties
  • Help with voir dire, jury selection and witnesses preparation
  • Schedule calls with client or other events with client (such their depo, depo prep call, mediation, mediation prep call, etc.)

Required Skills/Abilities:

• Proficient in Microsoft Office Products as applicable
• Ability to communicate effectively in English orally and in writing
• Highly organized with excellent follow up skills
• Ability to professionally multitask and meet multiple deadlines simultaneously
• Respectful, confidential, and provides a trustworthy source for clients, vendors, and coworkers
• Reliable and dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointments
• Strong attention to detail and accuracy
• Self-motivated and driven to begin and complete tasks

Education and Experience:

• High School Diploma or equivalent education/experience
• Two (2) yeas of law office or comparable experience
• One (1) year of clerical experience

Physical Demands, Work Environment, and Other Requirements:

• Valid Driver’s License and good driving record
• May travel occasionally to other offices
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

The above statements describe the general nature and level of work performed by team members assigned to this job, with or without reasonable accommodation. These statements are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions.

At Hughes & Coleman, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our Team Members, our products, and our community. The Firm is proud to be an equal opportunity workplace.