Litigation - Legal Assistant

Hutchens Law Firm; Fayetteville (NC); On-site; USD 38,000 - 54,000; Full time

Job summary

Hutchens Law Firm in Fayetteville, NC seeks a diligent Legal Assistant to support legal proceedings using appropriate terminology and documentation.

The role requires drafting and filing legal documents, probate forms, calendar management, and research support in a fast-paced environment. Strong communication, organization, and accuracy are essential.

Qualifications

• 2 years of experience in a legal support capacity.
• High School Diploma or equivalent.
• Proficient in MS Office.
• High degree of accuracy and attention to detail.
• Proven ability to multi-task and meet deadlines in a fast-paced environment.
• Strong organization, including managing an attorney calendar.
• Excellent communication skills, both written and verbal.

Responsibilities

• Draft and file legal documents using legal terminology and procedures.
• Prepare probate forms and related documents.
• Assist with assessment of creditor claims and liquidation of assets.
• Maintain attorney’s calendar and coordinate mediation schedules.
• Maintain databases and case materials; manage files and correspondence.
• Open and set up new files; ensure documentation is complete.
• Prepare bills and submit promptly; handle administrative tasks.

Skills

MS Office Proficiency

Excellent communication

Attention to detail

Multi-tasking

Professionalism

Ethics & Integrity

Interpersonal skills

Education

High School Diploma

Associate in Paralegal Studies

Tools

MS Office Suite

Job description

As a Legal Assistant, you will be responsible for performing duties utilizing legal terminology, procedures, and documents. May also conduct research to support a legal proceeding.

Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Draft and file legal documents such as trust wills or other related documents
2. Prepare probate forms
3. Assist with assessment of creditor claims and collection and liquidation of assets
4. Maintain attorney’s calendar; coordinate mediation schedules
5. Maintain databases of case materials and information
6. Assist with maintenance of files, including individual case correspondence
7. Act as point of contact when Attorney is unavailable; direct issues to Attorney
8. Prepare correspondence as needed
9. Open files and set up accordingly to ensure all appropriate documentation is included
10. Close out files when appropriate
11. Prepare bills and submit in a timely manner
12. Assist with all other administrative needs including copying, filing, taking dictation, etc.

Required Competencies

1. Ethics & Integrity
2. Productivity and Hard Work
3. Effective Communication
4. Adaptability
5. Commitment to Excellence
6. Knowledge & Skills
7. Positive Interpersonal Relationships

Minimum Qualifications

1. 2 years of experience in a legal support capacity
2. High School Diploma or equivalent
3. Proficient in MS Office
4. High degree of accuracy and attention to detail
5. Proven ability to multi-task and meet deadlines in a fast-paced and changing environment.
6. Strong organization, including managing an attorney calendar
7. Excellent communication skills, both written and verbal
8. Resourceful, proactive & positive attitude

Preferred Skills & Experience

- These are additional skills and experience that are not required to hold this position, but may provide candidates who possess them an edge over candidates who do not.

1. 3-5 years of experience with trust and estate planning
2. Associate in Paralegal Studies

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files (up to 15 lbs), open filing cabinets and bend or stand as necessary, operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

EEO Statement

Hutchens Law Firm is committed to equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.