Executive Legal Assistant — Board & Contracts

Enviva; Bethesda (MD); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Performance bonus

Equity

Relocation assistance

Health insurance

401(k)

Job summary

Enviva, a leading renewable energy company, seeks an organized Legal Assistant to support the Chief Legal Officer and the Legal team. You will manage calendars, coordinate meetings, arrange domestic travel, and prepare documents such as letters, contracts, and presentations, while maintaining electronic filing.

The role also involves processing confidentiality agreements, tracking invoices and accruals, supporting Board activities, and assisting Corporate Governance with quarterly meetings.

Qualifications

• Bachelor’s degree in a relevant field preferred.
• Minimum of 1 year of administrative experience, preferably supporting a legal or contracts team.
• Highly organized with exceptional attention to detail.
• Strong oral and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency using generative AI and other advanced technologies to enhance productivity.

Responsibilities

• Provide administrative and office support to the CLO and Legal team, including calendar management; meeting coordination; arranging domestic travel; expense reports; preparing and editing documents; and maintaining electronic filing systems.
• Proactively manage the CLO’s schedule and serve as gatekeeper, coordinating priorities and ensuring appropriate meeting coverage.
• Manage the shared Legal Department inbox and calendar, including scheduling Board meetings and other Legal Department meetings.
• Handle confidentiality agreement intake, template adaptation, routing, background checks, and liaison with requesters.
• Manage Legal invoices and accrual process, including coding, tracking, and reporting; support monthly accruals.
• Review invoices for confidentiality and redact as needed; maintain unredacted copies securely.
• Assist Corporate Governance with quarterly Board meetings and related materials.
• Track contract renewals and filings; coordinate with stakeholders for timely completion.
• Assist with special projects, including presentations and events for the Legal Team.
• Other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Independent worker

Adaptability

Confidentiality

Generative AI proficiency

Education

Bachelor’s degree in a relevant field

Job description

Enviva, a leading renewable energy company, seeks an organized Legal Assistant to support the Chief Legal Officer and the Legal team. You will manage calendars, coordinate meetings, arrange domestic travel, and prepare documents such as letters, contracts, and presentations, while maintaining electronic filing.

The role also involves processing confidentiality agreements, tracking invoices and accruals, supporting Board activities, and assisting Corporate Governance with quarterly meetings.