Legal Administrator (Paralegal / Office Manager)

Sommer Law Group, PC; Pittsburgh (Allegheny County); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Simple IRA 3% Employer Match

Health insurance

Dental/Vision

Paid time off

Paid holidays

Downtown parking

Job summary

Sommer Law Group, PC in Downtown Pittsburgh is seeking an experienced Legal Administrator to fill an integrated Office Manager/Paralegal role.

The position combines oversight of firm accounting, HR tasks, and client intake with paralegal support across multiple practice areas. Hours run 8:30am–5:30pm with no remote option, and compensation is negotiable based on experience.

Qualifications

• Experience running a mid-sized law office.
• Strong organizational, accounting and management capabilities.
• Ability to work closely with the Firm CEO and Managing Attorney.

Responsibilities

• Manage General Ledger, IOLTA and closing/title escrow accounting.
• Handle accounts payable, billing, accounts receivable and collections; vendor management.
• Coordinate hiring, HR responsibilities and firm events; oversee new client intakes and marketing.
• Assist Attorneys with Litigation and Transactional files; draft contracts, pleadings and discovery; trial prep support.

Skills

Office management

Paralegal support

Accounting

HR coordination

Tools

Cosmolex

Job description

Downtown Pittsburgh (Market Square) Mid-Sized General Practice Law Firm is seeking an experienced Legal Administrator to fill an open position.

The position requires very strong organizational, accounting and management skills, and combines roles of both an Office Manager and a Paralegal, as detailed below.

Office Manager Duties:

• General Ledger, IOLTA and Closing/Title Escrow Accounting
• Accounts Payable, Billing, Accounts Receivables and Collections
• Management of all office accounts, memberships, vendors and staff
• Work in conjunction with other office staff for file management and organization along with outside professionals/CPA
• Coordinate hiring, Human Resources Responsibilities and Firm Events
• Processing New Client Intakes and Firm Marketing
• Familiarity with Cosmolex Practice Management Software a plus

Paralegal Duties:

• Assist Attorneys with both Litigation and Transactional case files, which may included, but not limited to, the following areas of practice:
  • Personal Injury
  • Property Damage
  • Real Estate Law
  • Business Law
  • Criminal Law
  • Family Law
  • Estate Planning and Administration
  • Sports & Entertainment
• Responsibilities include Drafting Contracts, Discovery, Pleadings, Motions and Trial Prep Assistance

As the position requires wearing two hats it can be challenging, but also exciting and rewarding. A qualified candidate will work closely with the Firm CEO and Managing Attorney, and will be subject to future pay increases, bonuses and advancement. The firm atmosphere is very family/team oriented, and overall much more comfortable and less formal than other larger firms.

Salary is negotiable based on experience, and includes downtown parking, while the benefits following a probationary period includes:

• Simple IRA 3% Employer Match
• Highmark Health
• Dental/Vision
• PTO
• Paid Holidays

Office Hours are 830am-530pm, with no remote option. Our firm has no Vaccine Requirements, as that remains a private and personal health decision.