Corporate Legal Administrative Assistant/Paralegal

Leech Tishman group; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Leech Tishman Fuscaldo & Lampl, LLC in Pittsburgh, PA, is seeking a Corporate Legal Administrative Assistant/Paralegal for the Corporate Practice Group. The role provides paralegal and administrative support to attorneys and requires solid law firm experience.

The successful candidate will manage corporate filings, minute books, stock records, and related documents, perform legal research and client intakes, and ensure accurate billing and calendars.

Qualifications

• High school diploma or equivalent required; college education preferred.
• 5-7 years of solid law firm experience required.
• Strong written and verbal communication skills.
• Proficiency with Word, Outlook, Excel, and PowerPoint.
• Experience with time entry and document management systems preferred.

Responsibilities

• Prepare and file corporate, LLC and partnership documents with PA and other States.
• Maintain corporate minute books and stock records.
• File various corporate, LLC and partnership forms with the IRS.
• Prepare stock certificates, financing statements and other corporate documents.
• Retrieve certified copies of corporate documents from state officials for corporate transactions.
• Perform public searches including federal and state lien searches and records.
• Assist in closing binder preparation and distribution and with other corporate document distributions.
• Editing and proofreading documents.
• Attorney time entry and billing review.
• Calendaring of meetings and client intake.
• Filing/mailing and general clerical duties including expense management.
• Other duties as requested by attorneys.

Skills

Customer service

Flexibility

Communication

Organization

Prioritization

Editing

Process orientation

Team player

Strategic thinking

Ownership

MS Word

Outlook

Excel

PowerPoint

Time entry

Document management

Education

High school diploma

College/Business school

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Leech Tishman Fuscaldo & Lampl, LLC is seeking a Corporate Legal Administrative Assistant/Paralegal to work in our Pittsburgh, PA office. The Legal Administrative Assistant/Paralegal will provide general paralegal and administrative support to attorneys in the Corporate Practice Group of the firm. Experience in a law firm setting is required.

Description:

Responsibilities include but are not limited to:

• Prepare and file corporate, LLC and partnership organization and maintenance documents with PA and other States
• Prepare and maintain corporate minute books and stock records
• Complete and file various corporate, LLC and partnership forms with the IRS
• Prepare stock certificates, financing statements, and other corporate documents as requested
• Retrieval of certified copies of corporate documents, certificates of good standing, and legal existence and related documents from state officials for corporate transactions or when otherwise requested
• Perform public searches including federal and state lien searches, financing statement, and secretary of state records
• Assist in closing binder preparation and distribution, and with other corporate document distributions
• Editing and proofreading documents
• Attorney time entry
• Review of attorney billing
• Calendaring of meetings
• Client intake
• Filing/mailing
• General clerical duties including expense management
• Other duties as requested by attorneys

Candidate Qualifications

High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. The successful candidate will have 5-7years of solid experience in a law firm setting and will demonstrate the following competencies:

• Commitment to providing excellent customer service
• An ability to demonstrate flexibility and initiative
• Excellent written and verbal communication skills
• Excellent organization and prioritization skills
• Excellent proofreading/editing skills with a high level of accuracy
• Strong process orientation
• Collaborative, adaptive and proactive nature
• Solution/results-oriented and strategic thinker
• Strong ability to take ownership of work
• Proficiency with Microsoft Word (including the use of document versions and redlining, proficiency with Outlook, Excel and PowerPoint)
• Experience with time entry and document management systems preferred)

This position is full-time.

About Leech Tishman Fuscaldo & Lampl, LLC

Leech Tishman Fuscaldo & Lampl is a national, full-service law firm dedicated to assisting individuals, businesses, and institutions. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, employment & labor, estates & trusts, intellectual property, litigation & alternative dispute resolution, and real estate. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, emerging cyber technologies, energy & natural resources, entertainment, healthcare, hospitality, and life sciences industries. Leech Tishman has offices in Chicago, Los Angeles, New York, Miami/Fort Lauderdale, Philadelphia, Pittsburgh, Sarasota, and Washington, D.C. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment.