Legal Administrator

Nelson Connects; San Francisco (CA); Remote; USD 55,000 - 62,000; Full time

Job summary

Nelson Connects is seeking a Legal Administrator for a remote role with occasional SF office visits. The position blends legal support and boutique firm administration, collaborating closely with attorneys to keep cases, client matters, billing, and operations running smoothly.

You will draft and file documents, manage case files, and handle communications with clients and courts while supporting HR, compliance, and vendor coordination.

Qualifications

• > Bachelor’s degree required.
• "> At least 2 years of hands-on legal support experience in a law firm.
• "> Proficiency with e-filing, legal document formatting, docketing, and case management systems.
• "> Strong ownership mentality with the ability to manage assignments independently.
• "> Exceptional written and verbal communication skills and a polished client-facing presence.
• "> Meticulous attention to detail and excellent organizational abilities.
• "> Collaborative, team-oriented approach.
• "> Ability to work remotely with strong communication with attorneys.

Responsibilities

• Draft, proofread, cite-check, format, and assemble legal documents, contracts, pleadings, discovery, corporate records, and correspondence.
• Prepare and submit electronic filings in state and federal courts, ensuring compliance with court rules.
• Maintain and organize electronic case files, discovery, trial and hearing materials, and client document systems.
• Communicate with clients, opposing counsel, courts, process servers, and other third parties regarding case status and logistics.
• Assist attorneys with factual research, entity filings, public records searches, due diligence, and transaction preparation.
• Maintain corporate records and support HR onboarding, compliance and insurance renewals, and office needs.
• Coordinate with technology, legal software, facilities, accounting, and outside vendors.
• Manage client invoicing, attorney time entries, accounts receivable/payable, and collections follow-up.

Skills

E-filing

Document formatting

Docketing

Case management

Communication

Attention to detail

Teamwork

Remote work

Education

Bachelor's degree

Tools

Clio

Microsoft Office

RingCentral

Dropbox

Job description

Legal Administrator

You are experienced, detail-oriented legal professional who thrives in a hands-on boutique law firm environment. You understand legal procedures and documentation, take ownership of your work, and can independently manage both legal support and firm administrative responsibilities. You'll work closely with attorneys to keep cases, client matters, billing, and firm operations running smoothly.

Location: remote position with occasional SF office visit

Type: M-F Full-time

Temp-hire

Compensation: $40-$45/hour

What you will be doing:

• Draft, proofread, cite-check, format, and assemble legal documents, contracts, pleadings, discovery, corporate records, and correspondence.

• Prepare and submit electronic filings in state and federal courts, ensuring compliance with applicable court rules and procedures.

• Maintain and organize electronic case files, discovery, trial and hearing materials, and client document systems.

• Communicate with clients, opposing counsel, courts, process servers, and other third parties regarding case status and logistics.

• Assist attorneys with factual research, entity filings, public records searches, due diligence, and transaction preparation.

Firm Operations & Administration

• Maintain corporate records and support HR onboarding, compliance and insurance renewals, and office needs.

• Coordinate with technology, legal software, facilities, accounting, and other outside vendors.

• Manage client invoicing, attorney time entries, accounts receivable/payable, and collections follow-up.

What you bring:

• Bachelor's degree required.

• At least 2 years of hands-on legal support experience in a law firm environment.

• Proficiency with e-filing, legal document formatting, docketing, and case management systems.

• Strong ownership mentality with the ability to manage assignments independently and proactively.

• Exceptional written and verbal communication skills and a polished, professional client-facing presence.

• Meticulous attention to detail, strong proofreading skills, and excellent organizational abilities.

• Collaborative, positive, team-oriented approach.

• Ability to work effectively and independently in a remote environment while maintaining strong communication with attorneys.

• Experience with Clio, Microsoft Office, RingCentral, and Dropbox.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can't wait to work with you.

We are Nelson Connects, and our purpose is your success.