Legal Administrator

Chan + Punzalan; California (MO); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Remote work flexibility

Occasional on-site meetings in SF

Job summary

Chan Punzalan LLP is seeking a Legal Administrator to support substantive legal workflow (≈75%) and firm operations (≈25%). You will draft and file legal documents, manage case files, and coordinate client communications in a boutique San Francisco practice.

You will work closely with attorneys, handle filings, and support billing and operations while occasionally joining in‑person meetings at the SF office.

Qualifications

• Bachelor’s degree required; minimum 2 years of hands‑on legal support in a law firm.
• Proficiency with e‑filing, legal document formatting, docketing, and case management software.

Responsibilities

• Draft, proofread, cite check, assemble, and format legal documents, contracts, pleadings, and correspondence.
• Prepare and submit e‑filings in state and federal courts.
• Maintain electronic case files and organize trial binders.
• Serve as primary contact for clients, opposing counsel, and third parties.
• Assist attorneys with basic factual research and transaction prep.
• Oversee administrative operations and vendor management.
• Manage client invoicing and time entries; assist with collections.

Skills

E‑filing

Document formatting

Docketing

Case management software

Ownership & initiative

Communication

Detail oriented

Team player

Remote work

Education

Bachelor’s degree

Tools

Case management software

Job description

Location: Primarily remote (San Francisco Financial District office; in-person attendance required periodically)

Type: Full-time

Compensation: $75,000 to $110,000 – depending on experience

Firm: Chan Punzalan LLP

Location: Primarily remote (San Francisco Financial District office; in-person attendance required periodically)

Type: Full-time

Compensation: $75,000 to $110,000 – depending on experience

About Us

Chan + Punzalan LLP is a boutique, full-service business law firm based in San Francisco’s Financial District. Our practice covers business transactions and contracts, employment and workplace counseling, intellectual property, litigation, and outside general counsel services.

We’re a small, collegial team, and we’re looking for someone who wants to be a core part of our practice — providing substantive legal support while ensuring firm operations run seamlessly day to day.

About the Role

We are seeking a Legal Administrator to manage both substantive legal workflow support (approx. 75%) and core administrative firm operations (approx. 25%). This is a hands‑on, multi‑faceted role for an experienced legal professional who takes ownership, understands legal procedure and documentation, and thrives in a boutique firm environment. You will work directly with our attorneys to manage cases, draft and process legal documents, handle filings, and maintain firm administration, client billing, and operational infrastructure.

What You’ll Do

Legal Workflow & Case Support (75%)

• Document Preparation & Drafting: Draft, proofread, cite check, assemble, and format legal documents, contracts, pleadings, discovery requests, corporate records, and correspondence.
• e-Filing & Court Filings: Prepare and submit electronic court filings in state and federal courts, ensuring strict compliance with local court rules and procedures.
• Case & File Management: Maintain, organize, and update electronic case files, index discovery, organize trial/hearing binders, and oversee client document management systems.
• Client & Case Communications: Serve as a primary point of contact for clients, opposing counsel, process servers, court clerks, and third parties regarding case status and logistics.
• Research & Due Diligence: Assist attorneys with basic factual research, entity filings, public records searches, and transaction prep.

Firm Operations & Administration (25%)

• Administrative Operations: Maintain corporate recordkeeping, handle HR-related onboarding, oversee compliance/insurance renewals, and order office supplies as needed.
• Office & Vendor Management: Coordinate with technology providers, legal software vendors, facilities, and outside accountants or bookkeepers.
• Billing & Financial Support: Oversee client invoicing, tracking attorney time entries, managing accounts receivable/payable, and following up on collections.

What We’re Looking For

• Education & Experience: Bachelor’s degree required. Minimum 2 years of hands‑on legal support experience within a law firm environment.
• Core Legal Skills: Proven proficiency with e-filing, legal document formatting, docketing, and case management software.
• Ownership & Initiative: A self‑starter who takes complete ownership of assigned tasks and projects without needing constant oversight.
• Communication: Exceptional written and verbal communication skills, with a polished and professional client-facing demeanor.
• Detail‑Oriented: Meticulous attention to detail, strong proofreading skills, and superior organizational abilities.
• Team Mindset: A positive attitude and a collaborative, team‑first approach to working in a close‑knit group.
• Remote Efficiency: Highly disciplined and comfortable working independently in a remote environment while maintaining close communication with attorneys.

Logistics

This position is primarily remote. In-person attendance at our San Francisco Financial District office may be required periodically for team meetings, filings, or operational needs.