Legal Administrative Specialist - Structured Transactions

Morgan Lewis; Chicago (IL); On-site; USD 81,000 - 105,000; Full time

Benefits offered by this job

401(k) eligibility

Paid time off

Parental leave

Hybrid work schedule

Job summary

Morgan, Lewis & Bockius LLP in Chicago, IL is seeking a Legal Administrative Specialist to support the Structured Transactions Practice Group. The LAS will provide administrative, secretarial and document processing support with a focus on client service in a hybrid in-office/remote role.

The position reports to the Administrative Support Manager and requires flexibility with overtime. Expect to manage calendars, coordinate meetings, assist with invoicing and travel, and perform legal document

Qualifications

• Seven+ years of administrative support experience.
• Previous law firm experience required.
• Proficiency in Microsoft Outlook, Word, Excel, Power Point, and PDF software.

Responsibilities

• Draft, edit, proofread and redline correspondence and reports.
• Manage attorney calendars and scheduling.
• Assist with time entry and billing processes.
• Process new business intake and related forms.
• Arrange travel and maintain attorney profiles.

Skills

Administrative support

Legal experience

Microsoft Office

Time management

Client service

Education

Bachelor’s degree

Tools

BigHand

InterAction

Emburse

Adobe PDF

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Structured Transactions Practice Group.

Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Chicago, IL office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

What You’ll Do

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
• Coordinate meetings; arrange audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Provides legal research, case support and project assistance.
• Assist with invoice submissions, process payment and reimbursement requests using Emburse.
• Assist with transaction closings: prepare signature packets, compile executed documents and exhibits.

Who We Are Looking For

• At least seven (7) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point, and portable document format (PDF) software.
• Demonstrates comprehensive knowledge of Practice Group skills and responsibilities.
• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

Compensation

For positions in Chicago, IL, the salary range for this job posting is: $80,785.00 - $105,261.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.

Additionally, salary or hourly wages may be only part of the total compensation package.

Benefits

• The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Employment Terms

If hired, the employee will be in an 'at-will' position and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

If hired, your employment relationship with the firm will be on an 'at-will' basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Equal Employment Opportunity

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Additional Information & Policies

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm’s California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief or other reason protected by applicable law.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping customers address and anticipate challenges across vast and rapidly changing landscapes. And we approach our representation with an equal commitment to first understanding, and then efficiently and effectively advancing the interests of our clients and arriving at the best results.

SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.