Legal Admin Assistant — Fast-Paced Public Defender Office

State of Colorado; Colorado Springs (CO); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Short-Term Disability

FSA – Healthcare and Dependent Care

HSA Plan with Employer Contribution

11 paid holidays

Mental Health and Well-Being Resources

Colorado PERA

401(k) and 457 Supplemental Retirement

Job summary

The Office of the Colorado State Public Defender is seeking an entry‑level Administrative Assistant for its regional trial offices. This full‑time position handles routine clerical and receptionist tasks, under supervision, supporting attorneys and staff in fast‑paced environments while ensuring accuracy and courtesy in client interactions.

Responsibilities include answering multi‑line phones, greeting visitors, managing mail and files, assisting clients applying for representation, and data

Qualifications

• High school diploma or equivalent required.
• Knowledge of English language, grammar, and punctuation.
• Knowledge of basic math (addition, subtraction, multiplication and division).
• Knowledge of standard software applications such as Microsoft Office Word, Excel, internet browsers and e-mail.

Responsibilities

• Performs general reception duties including answering phones with multiple lines and greeting onsite visitors.
• Checks main voice mail and email inbox; responds or forwards to appropriate person.
• Assists persons applying for representation by a public defender; explains the process and ensures submitted documents are complete.
• Opens, updates, and closes client files in the online case management system; moves hardcopy files as required.
• Uses court sites to search client case information; handles mail and routine clerical tasks.

Skills

Client-facing service

Multitasking

Confidentiality

Verbal and written communication

Education

High school diploma or equivalent

Tools

Microsoft Office Word

Excel

Internet browsers

E-mail

Job description

The Office of the Colorado State Public Defender is seeking an entry‑level Administrative Assistant for its regional trial offices. This full‑time position handles routine clerical and receptionist tasks, under supervision, supporting attorneys and staff in fast‑paced environments while ensuring accuracy and courtesy in client interactions.

Responsibilities include answering multi‑line phones, greeting visitors, managing mail and files, assisting clients applying for representation, and data