Legal Administrative Specialist - Docket & Filing Support

Scott & Associates, PC; City of Rochester (NY); Vor Ort; USD 50.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health, dental, vision insurance

401(k) with employer match

Zusammenfassung

Scott & Associates, P.C. is a well-established debt recovery litigation law firm seeking a motivated Administrative Assistant to join our team in Rochester, NY. The role supports docket management, document preparation, and communications with courts and counsel to advance our cases.

Qualified candidates will have five years of legal office experience, paralegal certification, and strong MS Office skills. We value diligence, discretion, and the ability to manage competing priorities in a

Qualifikationen

• Minimum of five years of relevant experience working in a legal office.
• Paralegal Certification or equivalent combination of education and experience.
• Proficient with MS Office (Word, Outlook, Excel).
• Ability to work with databases and on-line technology platforms.
• Ability to operate basic office equipment (copy/fax/print/scan).
• Knowledge of legal principles and analytic skills.
• Detail-oriented, diligent, and flexible.
• Ability to manage conflicting time demands and complete tasks with minimal supervision.
• Ability to maintain confidentiality in communications.

Aufgaben

• Assist with docket management including hearing preparation and appearance outcomes.
• Prepare, review and assemble legal documents as directed.
• Assist in e-filing or mailing documents executed by the VP.
• Communicate with courts, opposing counsel, and enforcement officers to obtain directed responses.
• Assist in the resolution of judgments, motions or other pleadings that have been rejected by the courts.
• Communicate with the legal operations department regarding media, affidavits, and pleading procurement.
• Assist in obtaining affidavits and/or verified pleadings with media for contested matters.
• Assist with attorney substitution and/or Attorney of record process as directed.
• Enter and post data into the firm’s case management system.
• Review and revise processes and procedures to maximize efficiency.
• Manage local appearance counsel onboarding, invoicing, & compliance documentation.
• Ensure completion of all tasks related to litigation as assigned.
• Assist with office management tasks as assigned.
• Manage calendars and scheduling for assigned executives.
• Prepare monthly reporting on docket management and use of appearance counsel.
• Oversee control reporting on ending litigation and escalate variances.
• Complete client exception reports relative to litigation processes.
• All other duties as assigned by the Executives

Kenntnisse

Legal office experience

MS Office proficiency

Detail-oriented

Discretion and confidentiality

Time management

Ausbildung

Paralegal Certification or equivalent

Tools

Case management software

Jobbeschreibung

Scott & Associates, P.C. is a well-established debt recovery litigation law firm seeking a motivated Administrative Assistant to join our team in Rochester, NY. The role supports docket management, document preparation, and communications with courts and counsel to advance our cases.

Qualified candidates will have five years of legal office experience, paralegal certification, and strong MS Office skills. We value diligence, discretion, and the ability to manage competing priorities in a