Legal - Administrative Specialist

Crystal Stairs; Los Angeles (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Legal Administrative Specialist to provide crucial support to C-suite executives and ensure the smooth operation of legal and compliance functions. This role involves managing corporate records, scheduling meetings, and assisting with various administrative tasks. The ideal candidate will have a strong background in administrative support, particularly within a legal context, and possess exceptional organizational and communication skills. Join a dynamic team committed to professional excellence and contribute to impactful projects in a supportive environment.

Benefits

Medical / Dental / Vision - 95% paid by employer

401k Matching Options

Flex Spending

Pre-paid Legal Services

Sick and Vacation Time

Paid Holidays

Opportunity for Growth and Development

Robust Learning Management System

Qualifications

• 3+ years of administrative support experience for senior executives.
• Experience in corporate legal or compliance departments is a plus.

Responsibilities

• Prepare corporate filings, meeting agendas, and minutes.
• Manage contract routing and execution processes.

Skills

Administrative Support

Calendar Management

Confidentiality

Communication Skills

Analytical Skills

Organizational Skills

Problem Solving

Education

Bachelor's Degree

Paralegal Certificate

Tools

Zoom

Board Portal

Intranet Site

Job description

Child Care Services, Research, and Advocacy

Legal Administrative Specialist

What We're Looking For :

We are seeking a Legal Administrative Specialist to provide daily administrative support to the Agency's Chief Compliance Officer and General Counsel and operational support to the Legal and Compliance functions in a highly professional and confidential manner. This position also provides administrative support to C-suite executives and manages the corporate and legal records. The Legal Administrative Specialist represents the C-suite acting as an administrative liaison to Board members, internal staff and external stakeholders.

Key Responsibilities

• Preparing corporate filings, meeting agendas, minutes and corporate resolutions.
• Manage the contract routing, execution, and maintenance process for the department.
• Responsible for a heavy administrative workload that consists of scheduling meetings, filing, processing invoices and timesheets, tracking expenses, ordering supplies, preparing routine correspondence and reports, and assisting with set up for events, trainings and meetings.
• Assist CCO / GC with coordinating trainings and preparing training materials.
• Receive and respond to subpoenas and other document requests.
• Assist with the coordination of insurance renewals and requests for certificates of insurance.
• Work on special projects and other tasks as assigned by CCO / GC.

Experience, Knowledge, Skills and Abilities

• Bachelor's degree or paralegal certificate required.
• Minimum of 3 years of experience providing administrative support to a senior level executive.
• Minimum of 1 year experience working in a corporate legal or compliance department or law firm.
• Significant experience managing an executive's busy calendar, including prioritizing meetings and ensuring relevant documents are available or prepared.
• Ability to maintain and uphold strict confidentiality.
• Demonstrate strong analytical and organizational skills.
• Ability to work on multiple tasks with attention to detail.
• Ability to remain calm under the pressure of tight deadlines and changing priorities.
• Ability to communicate with tact and diplomacy with all levels of employees including C-suite team, Board members and other stakeholders.
• Demonstrate excellent verbal and written communication skills.
• Ability to timely and accurately prepare corporate minutes.
• Be able to problem solve and drive administrative task forward in the absence of the CCO / GC.
• Must be technically savvy to quickly learn and operate technology platforms such as Zoom, and Agency's Board portal and intranet site.
• Actively contributes to the team for the successful completion of projects.

Total Package of Benefits

• Medical / Dental / Vision - 95% paid by employer
• 401k Matching Options
• Flex Spending
• Pre-paid Legal Services
• Sick and Vacation Time
• Paid Holidays
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units : PDC, HRCI, CEU, CPE, PDU, SHRM

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

Additional Requirements : Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for use and approved by the U.S. Food and Drug Administration.

For more information about Crystal Stairs, Inc. please visit our website at :

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Legal Administrative • Los Angeles, CA, United States