Legal Administrative Specialist

Fowler Hirtzel McNulty & Spaulding, LLP; Lancaster (Lancaster County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A leading law practice in Lancaster seeks a Legal Administrative Specialist to support attorneys in a fast-paced civil defense litigation office. The role includes managing case files, filing legal documents, and providing administrative support. Ideal candidates will possess strong organizational skills and technological proficiency, with the opportunity to advance the litigation process.

Benefits

Health insurance

Paid time off

401(k) matching

Free parking

Life insurance

Work from home

Qualifications

• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively.

Responsibilities

• Provide executive administrative support to attorneys, including managing calendars.
• Draft and prepare legal documents with attention to detail.
• Assist in legal case management by tracking deadlines.

Skills

Organizational skills

Written communication

Verbal communication

Technological proficiency

Education

High School Degree

Some college experience

Job description

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Fowler Hirtzel McNulty & Spaulding, LLP provided pay range

This range is provided by Fowler Hirtzel McNulty & Spaulding, LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/yr - $28.00/yr

Job Overview

Legal Administrative Specialist sought for a fast paced civil defense litigation office in Lancaster Pa. This full-time position offers flexibility and a wide variety of opportunities to work on a broad spectrum of litigated matters in a collegial atmosphere. Responsibilities include the provision of administrative support to our attorneys and the performance of substantive tasks on individual matters, to include background and social media investigations.

The objective of this position is to execute the tasks needed to advance the litigation process for the firm’s clients including:

• The filing and service of pleadings and discovery
• Electronically profiling incoming communications, legal documents, and file contents to applicable folders for each case
• Facilitating payment of vendor bills
• Calendaring deadlines and action dates in our attorneys’ schedules
• Scheduling depositions and appointments

Other opportunities for a wide variety of litigation support tasks abound long-term, including working with AI programs and legal record review and analysis. Although prior experience in the legal field is desired, it is not required to effectively learn and perform this position. More important for success and happiness in this position is that the candidate have a very strong technological proficiency, excellent organizational skills, the preference to be kept busy and the ability to work well with others. Full benefits and an hourly pay commensurate with proven skill sets between $17.00 and $28.00.

Daily Administrative Duties

• Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
• Draft and prepare legal documents, correspondence, and reports with attention to detail and accuracy.
• Manage case files using document management systems, ensuring all records are organized and easily accessible.
• Assist in legal case management by tracking deadlines, filing documents with courts, and maintaining communication with clients.
• Exhibit excellent phone etiquette when communicating with clients, witnesses, and other legal professionals.
• Support project management initiatives by coordinating tasks and timelines related to ongoing cases.
• Perform clerical duties such as data entry, filing, and maintaining office supplies.

Requirements

• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team setting.
• Familiarity with environmental law is a plus but not mandatory.
• High level of professionalism and discretion when handling confidential information.
• High School Degree, some college experience preferred or equivalent work experience

If you are passionate about supporting the legal field and possess the necessary skills to excel in this role, we encourage you to apply.

Job Type: Full-time

Pay: $17.00 - $28.00 per hour

Expected hours: 35 – 45 per week

• 401(k)
• 401(k) matching
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• Day Shift (Preferred)

Ability to Commute:

• Lancaster, PA 17601 (Required)

Work Location: Hybrid remote in Lancaster, PA 17601

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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