Legal Administrative Specialist

MVP Health Care; City of Schenectady (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

MVP Health Care seeks a detail-oriented Legal Administration Specialist to support legal operations. In this hybrid role based in Schenectady, NY, you will coordinate hearings, manage documents, and provide executive support to enhance the legal department's efficiency. If you thrive in a dynamic environment and have 5-7 years of experience, join our mission to create a healthier future.

Benefits

Growth opportunities

Comprehensive benefits

Competitive compensation

Qualifications

• 5-7 years’ experience as a legal or executive assistant for C level.
• Notary certification.
• Experience managing/leading projects preferred.

Responsibilities

• Coordinate Administrative Law Judge hearings and respond to ALJs.
• Handle clerical and organizational functions like filing and document formatting.
• Manage invoices and coordinate with Accounts Payable.

Skills

Attention to detail

Executive support

Time management

Project management

Communication

Job description

625 State St, Schenectady, NY 12305, USA Req #2643

At MVP Health Care, we’re on a mission to create a healthier future for everyone – which requires innovative thinking and continuous improvement. To achieve this, we’re looking for a Legal Administration Specialist to join #TeamMVP. This is the opportunity for you if you have a passion for attention to detail, executive support and time management.

What’s in it for you:

• Growth opportunities to uplevel your career
• A people-centric culture embracing and celebrating diverse perspectives, backgrounds, and experiences within our team
• Competitive compensation and comprehensive benefits focused on well-being
• An opportunity to shape the future of health care by joining a team recognized as a Best Place to Work for and one of the Best Companies to Work For in New York

Qualifications you’ll bring:

5-7 years’ experience as a legal or executive assistant for C level.

• Notary.

Knowledge of MVP’s business processes and structure preferred.

Prior experience in managing/leading projects preferred.

Ability to communicate independently and directly with various levels of staff including members of MVP Executive Leadership.

A team player able to work well in an energetic, dynamic, and deadline-oriented environment.

Previous experience required in situations demanding strict adherence to confidentiality.

Highly detail oriented, strong organizational skills and ability to meet competing deadlines with solid judgment and confidence.

• Self-directed to work independently with minimal supervision and have an appreciation for detail and accuracy.
• Previous experience providing support for senior executives preferred.
• Humility to play as a team
• Commitment to being the difference for our customers in every interaction

Your key responsibilities:

• Is responsible for coordination of Administrative Law Judge hearings, scheduling, and responding to ALJ, as well as scheduling pre-meets for each hearing.
• Handles a variety of clerical, administrative, and organizational functions including, but not limited, to filing, photocopying, proofing, and formatting documents for CLO/GC, Legal Department and Vendor Oversight and Governance.
• Conducts inventory check of office supplies and other supplies and place orders according to need for Legal Department as well as Vendor Oversight and Governance.
• Manages invoices and payment processes for all outside counsel and coordinates with Procurement and Accounts Payable for processing of approved invoices.
• Receipt of quarterly PACER account statement and reconciles charges, process with Accounts Payable.
• Collects, coordinates and tracks time off requests/maintains PTO calendar for Legal Department.
• Assists with tracking CLE (Continuing Legal Education – requirement for each attorney) credits and filing of Biennial Registration for each attorney.
• Assists with payment of all licenses/certifications for Legal Department (notary/SHRM/cyber etc.).
• Assists with coordination of interview process for Legal Department and Vender Oversight and Governance.
• Tracks auditor review of Board and Committee minutes and coordination of review by auditors.
• Contribute to our humble pursuit of excellence by performing various responsibilities that may arise, reflecting our collective goal of enhancing healthcare delivery and being the difference for the customer.

Where you’ll be:

Location: Hybrid - Schenectady, NY

Pay Transparency
MVP Health Care is committed to providing competitive employee compensation and benefits packages. The base pay range provided for this role reflects our good faith compensation estimate at the time of posting. MVP adheres to pay transparency nondiscrimination principles. Specific employment offers and associated compensation will be extended individually based on several factors, including but not limited to geographic location; relevant experience, education, and training; and the nature of and demand for the role.

We do not request current or historical salary information from candidates.
MVP's Inclusion Statement
At MVP Health Care, we believe creating healthier communities begins with nurturing a healthy workplace. As an organization, we strive to create space for individuals from diverse backgrounds and all walks of life to have a voice and thrive. Our shared curiosity and connectedness make us stronger, and our unique perspectives are catalysts for creativity and collaboration.

MVP is an equal opportunity employer and recruits, employs, trains, compensates, and promotes without discrimination based on race, color, creed, national origin, citizenship, ethnicity, ancestry, sex, gender identity, gender expression, religion, age, marital status, personal appearance, sexual orientation, family responsibilities, familial status, physical or mental disability, handicapping condition, medical condition, pregnancy status, predisposing genetic characteristics or information, domestic violence victim status, political affiliation, military or veteran status, Vietnam-era or special disabled Veteran or other legally protected classifications.

To support a safe, drug-free workplace, pre-employment criminal background checks and drug testing are part of our hiring process. If you require accommodations during the application process due to a disability, please contact our Talent team at [e-mail] .

• 625 State St, Schenectady, NY 12305, USA