Legal & Administrative Coordinator – Negotiations

The Bronx; Fort Worth (TX); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Competitive salary $65,000-$70,000+

Full-time, direct-hire

Comprehensive benefits package

Exposure to negotiations and labor law

Job summary

Scion Staffing, Inc. in the Dallas/Fort Worth area seeks a Legal & Administrative Coordinator - Negotiations to provide high-level support to a professional Negotiating Department and its leadership.

You will handle document preparation, scheduling, research, and coordination with legal partners while maintaining confidentiality and accuracy in fast-paced meetings. The ideal candidate is highly organized, detail-oriented, and proficient in typing 70+ WPM, real-time note-taking, and MS Office.

Qualifications

• Typing speed of 70+ WPM with accurate real-time note-taking during meetings.
• Strong organizational skills to manage multiple priorities and confidential data.
• Experience with meeting notes, minutes, transcription, or dictation.
• Excellent written and verbal communication for professional correspondence.
• Paralegal experience or certificate is a plus; familiarity with labor law work negotiations.

Responsibilities

• Provide administrative support to the Negotiating Department, including document prep, correspondence, scheduling, and meeting logistics.
• Organize historical documents, trackers, and knowledge resources for the department.
• Serve as primary notetaker for meetings, negotiations, and committee reviews with accurate summaries.
• Conduct labor and employment law research; prepare summaries and findings.
• Assist in-house attorneys and outside counsel with grievances, arbitrations, and discovery.
• Respond to inquiries and support department leadership as needed.

Skills

Typing 70+ WPM

Note-taking

Organization

Communication

MS Office

Detail-oriented

Paralegal experience

Education

Paralegal certificate

Tools

Microsoft Office

Job description

POSITION OVERVIEW

The Legal & Administrative Coordinator - Negotiations provides high-level administrative, organizational, and research support to a professional Negotiating Department and its leadership. This role plays an important part in supporting negotiations, contract administration, meetings, documentation, research, and coordination with internal departments and legal partners. The ideal candidate is highly organized, detail-oriented, professional, and comfortable handling confidential information in a fast-paced environment. The position requires strong typing and real-time note-taking skills, as the Coordinator will regularly participate in meetings, committee discussions, negotiations, and other conversations where accurate documentation is essential.

PERKS

• Competitive $65,000-$70,000+ salary with a full-time, direct-hire opportunity.
• Join a well-established professional organization with a collaborative and mission-driven environment.
• Gain valuable exposure to negotiations, contract administration, labor and employment matters, grievances, and arbitration.
• Work closely with experienced professionals, department leadership, committees, and legal partners.
• Enjoy a comprehensive benefits package and the opportunity to contribute to meaningful, high-impact organizational initiatives.

RESPONSIBILITIES

• Provide comprehensive administrative support to the Negotiating Department, including document preparation, correspondence, scheduling, office coordination, resource management, meeting logistics, and departmental projects.
• Support negotiations and contract administration efforts by organizing and maintaining historical documents, activity trackers, knowledge-management resources, and other departmental materials.
• Serve as a primary notetaker for meetings, committee reviews, negotiations, and other discussions, producing accurate and detailed notes and summaries.
• Conduct research related to labor and employment law, negotiations, regulatory decisions, statutory compliance, organizational history, and other relevant topics; prepare research summaries and investigative findings.
• Assist in-house attorneys and outside counsel with grievances, arbitrations, litigation matters, discovery, document management, and related projects.
• Respond to inquiries, support questions when appropriate, and perform additional administrative and logistical duties as assigned by department leadership.

QUALIFICATIONS

• Strong administrative support experience in a legal, professional, labor, employment, association, or similarly detail-oriented environment.
• Typing speed of 70+ words per minute (WPM) with the ability to accurately capture detailed information while participating in meetings and discussions.
• Demonstrated experience with meeting note-taking, minutes, transcription, dictation, or other forms of detailed real-time documentation.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, schedules, documents, and confidential information.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence, detailed meeting notes, summaries, and research materials.
• Proficiency with Microsoft Office and standard administrative technology, with the ability to learn new systems and processes quickly.
• Paralegal experience or a paralegal certificate is a plus; experience with unions, labor and employment law, negotiations, arbitration, or a regulated industry is also highly valued.

COMPENSATION AND BENEFITS

The anticipated salary range for this position is $65,000-$70,000+, commensurate with qualifications and experience. This is a full-time, direct-hire, non-exempt position with a Monday-Friday, 9:00 a.m.-5:00 p.m. schedule. The position is fully onsite at the organization's Euless/Fort Worth-area headquarters and includes a comprehensive benefits package.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.