Legal Administrative Specialist – Aviation

Scion Staffing; Fort Worth (TX); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Competitive salary: $65,000–$70,000+

Comprehensive benefits package

Onsite in Euless/Fort Worth-area HQ

Job summary

Scion Staffing is seeking a Legal Administrative Specialist – Aviation for a major professional association. This full-time, onsite, direct-hire role is based at the organization’s headquarters in Euless, Texas.

The position provides high-level administrative and research support to a legal department, including real-time note-taking, minutes, and summaries. You will organize records and assist attorneys with grievances and litigation as needed.

Qualifications

• Typing speed of 70+ WPM with high accuracy.
• Strong real-time note-taking and minutes production.
• Excellent listening, organizational, and multitasking abilities.
• Proficiency with Microsoft Office and ability to learn new systems quickly.
• Experience in legal administration or professional services preferred.

Responsibilities

• Provide administrative support including document preparation, scheduling, and office coordination.
• Serve as primary real-time notetaker for meetings and negotiations, producing detailed notes.
• Organize historical documents and department records.
• Conduct research related to labor and employment law; summarize findings.
• Assist in-house attorneys with grievances, arbitrations, litigation, and document management.
• Respond to inquiries and coordinate departmental activities.

Skills

Real-time note-taking

Typing speed 70+ WPM

Active listening

Organizational multitasking

Professional communication

Education

Paralegal certificate

Tools

Microsoft Office

Job description

Scion Staffing has been engaged to conduct a search for a Legal Administrative Specialist – Aviation for a well-established professional association representing airline pilots. This is a full-time, onsite, direct-hire opportunity based at the organization's headquarters in Euless, Texas.

POSITION OVERVIEW

The Legal Administrative Specialist provides high-level administrative, organizational, documentation, and research support to a professional department and its leadership.

A significant component of this position involves real-time note-taking and documentation during meetings, committee discussions, negotiations, and other important conversations. The ideal candidate is an exceptionally organized and detail-oriented professional with strong typing skills, excellent listening abilities, and the ability to accurately capture detailed information in a fast-paced environment.

This is an excellent opportunity for someone with a background in legal administration, executive support, administrative coordination, transcription, or professional services who enjoys working in a collaborative environment and supporting important organizational initiatives within the aviation industry.

PERKS

• Competitive $65,000–$70,000+ salary with a full-time, direct-hire opportunity.
• Join a well-established professional organization with a collaborative and mission-driven environment.
• Gain valuable exposure to negotiations, contract administration, labor and employment matters, grievances, and arbitration.
• Work closely with experienced professionals, department leadership, committees, and legal partners.
• Enjoy a comprehensive benefits package and the opportunity to contribute to meaningful, high-impact organizational initiatives.

RESPONSIBILITIES

• Provide comprehensive administrative support, including document preparation, correspondence, scheduling, office coordination, meeting logistics, and departmental projects.
• Serve as a primary real-time notetaker for meetings, committee reviews, negotiations, and other discussions, producing accurate, detailed notes, minutes, and summaries.
• Organize and maintain historical documents, activity trackers, knowledge-management resources, and departmental records.
• Conduct research related to labor and employment law, negotiations, regulatory decisions, statutory compliance, and organizational history; prepare research summaries and findings.
• Assist in-house attorneys and outside counsel with grievances, arbitrations, litigation matters, discovery, document management, and related projects.
• Respond to inquiries, coordinate departmental activities, and perform additional administrative and logistical duties as assigned.

QUALIFICATIONS

• Previous administrative support, executive assistance, legal administration, transcription, or professional coordination experience.
• Typing speed of 70+ words per minute (WPM) with a high level of accuracy and the ability to capture detailed information in real time.
• Demonstrated experience with meeting note-taking, meeting minutes, live transcription, dictation, court reporting, or other forms of detailed documentation.
• Exceptional listening, organizational, and multitasking abilities, with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence, detailed notes, summaries, and research materials.
• Proficiency with Microsoft Office and standard administrative technology, with the ability to learn new systems and processes quickly.
• Experience in a legal, professional, labor, employment, association, or similarly detail-oriented environment is valued. Paralegal experience or a paralegal certificate is a plus.

COMPENSATION AND BENEFITS

The anticipated salary range for this position is $65,000–$70,000+, commensurate with qualifications and experience.

This is a full-time, direct-hire, non-exempt position with a Monday–Friday, 9:00 a.m.–5:00 p.m. schedule. The position is fully onsite at the organization's Euless/Fort Worth-area headquarters and includes a comprehensive benefits package.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.