Legal Administrative Assistant - Prosecuting Attorney

Jefferson County, Mo Local Government; Hillsboro (MO); On-site; USD 23,000 - 33,000; Full time

Job summary

Jefferson County, Mo Local Government is seeking an Administrative Assistant for the Prosecuting Attorney's Office. The role focuses on case processing, data entry in Karpel, document preparation, and confidential handling of legal records.

Responsibilities include filing, scheduling, and coordinating with law enforcement and state agencies, while maintaining strict confidentiality and accuracy in all filings and correspondence.

Qualifications

• HS diploma or GED required.
• 4–5 years of relevant work experience required.
• 1 year criminal law experience preferred.
• May require a valid State Driver’s License.

Responsibilities

• Pull and review case files for court dockets in Karpel; ensure dockets reflect updates.
• Enter case information, reports, and lab results; assign to attorneys.
• Draft, format, and proofread legal correspondence and court documents.
• Scan, label, and maintain digital and hard-copy case files.
• Respond to public inquiries and assist parties with case information.
• Coordinate with law enforcement and state agencies on case documentation.
• Support attorneys with scheduling and hearing preparation.
• Ensure compliance with confidentiality and legal standards.
• Identify opportunities to improve case documentation and workflows.

Skills

Data entry

Microsoft Office

Confidentiality

Organizational skills

Communication with the public

Education

HS diploma or GED

Tools

Karpel Case Management

MACSS

Microsoft 365 (Word, Excel, Outlook)

Job description

Jefferson County, Mo Local Government is seeking an Administrative Assistant for the Prosecuting Attorney's Office. The role focuses on case processing, data entry in Karpel, document preparation, and confidential handling of legal records.

Responsibilities include filing, scheduling, and coordinating with law enforcement and state agencies, while maintaining strict confidentiality and accuracy in all filings and correspondence.