Administrative Assistant - Prosecuting Attorney

Jefferson County, Missouri; Hillsboro (MO); Sur place; USD 35 000 - 55 000; Plein temps

Résumé du poste

Jefferson County Prosecuting Attorney’s Office is seeking an Administrative Assistant to provide comprehensive clerical support, manage case files, and assist attorneys with document preparation in the Karpel Case Management system.

The role involves handling public inquiries, ensuring confidentiality, and coordinating with law enforcement and state agencies to maintain accurate case records and documentation. Strong data entry and organizational skills are essential.

Qualifications

• Case file management and accurate docket reflection.
• Data entry into Karpel Case Management system and other systems.
• Drafting, formatting, and proofreading legal correspondence and court documents.
• Confidentiality and accuracy of legal records.
• Public inquiries handling and client interactions.

Responsabilités

• Pull and review case files for court dockets and ensure dockets reflect updates in Karpel.
• Enter case information, law enforcement reports, supplements, and lab results; assign cases to attorneys.
• Draft and format motions, orders, and related court documents; proofread for accuracy.
• Scan, label, and manage digital and hard copy case files.
• Respond to public inquiries and route calls to appropriate staff.

Description du poste

JOB SUMMARY

Provides comprehensive administrative and clerical support of the Prosecuting Attorney’s Office. Performs case processing, document preparation, and data entry within the Karpel Case Management system, or other case management systems used by the Prosecuting Attorney's office. Assists attorneys with case management, prepares legal correspondence, handles public inquiries, and ensures accuracy and confidentiality in all records and filings.

Administrative Assistant

ESSENTIAL JOB FUNCTIONS

• Case File Management: Pull and review files for court dockets; making sure dockets are accurately reflected in Karpel, and case updates for attorney preparation.
• Case Assignment and Data Entry: Enter case information, law enforcement reports, supplements, and lab results into the system; assign cases to attorneys based on case numbers.
• Document Preparation: Draft, format, and proofread correspondence, memorandums, and court documents including motions, body attachments, and orders to show cause.
• Legal Records Management: Scan, label, and maintain digital and hard copy case files.
• Public Interaction: Respond to phone calls and in-person inquiries; assist parties in accessing case information.
• Communication Coordination: Transfer calls to appropriate staff, coordinate with law enforcement, state agencies, and other departments regarding case documentation.
• Administrative Assistance: Support attorneys with scheduling, document organization, and preparation for hearings and conferences.
• Policy Compliance:Ensure compliance with legal and confidentiality standards in handling case and personal information.
• Continuous Improvement: Identify opportunities to improve case documentation and tracking workflows for efficiency and accuracy.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.