Legal Administrative Assistant (Part-time, Temporary)

Convoy of Hope; Springfield (MO); On-site; USD 21,000 - 34,000; Part time

Job summary

Convoy of Hope is seeking a part-time Legal Administrative Assistant to support the Legal Counsel, staff attorney, and CLO with contract routing and contract file maintenance, including IP files. The role also supports trademark documentation and contract workflows.

This position emphasizes confidentiality, strong written and verbal communication, and the ability to learn new COH systems quickly while embracing the organization’s faith-based ministry values.

Qualifications

• Minimum of 1 year in corporate or nonprofit environment.
• Bachelor’s degree preferred; high-school diploma or equivalent required.
• Strong organizational skills, detail oriented with good follow-through.
• Excellent written and verbal communication skills.
• Experience guiding projects through full life cycles.
• Proficient with Mac or PC and Google Workspace and Microsoft Office; ability to learn COH systems quickly.
• Ability to maintain strict confidentiality and discretion.

Responsibilities

• Routing contracts for signature and maintaining contract files across systems.
• Maintaining trademark documents, applications, certificates, and related correspondence.
• Documenting contracting processes and team workflows.
• Creating and maintaining signature routing templates and contract analysis templates.
• Participating in ministerial duties related to Convoy of Hope’s mission.
• Fulfilling other duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Project life cycles

Google Workspace

Microsoft Office

Confidentiality

Discretion

Education

Bachelor’s degree preferred; high-school diploma required

Tools

Google Workspace

Microsoft Office

Job description

Convoy of Hope considers all team members to be ministers of the Gospel. Employment at Convoy of Hope is viewed as a calling from God to serve others through our faith and core values. As part of this calling, team members may be asked to pray with or provide spiritual care to fellow employees, donors, guests, or others we serve. Every team member is expected to model Christ-like character and to integrate their faith into their work and interactions.

Ministry Function:

The Legal Administrative Assistant supports the ministry of Convoy of Hope by assisting the Legal Counsel – Staff Attorney (LCSA), Paralegal, and the Chief Legal Officer (CLO) with contract routing and maintaining contract files, as well as maintaining files for intellectual property owned by Convoy of Hope.

Essential Duties and Responsibilities:

1. Assists with routing contracts for signature and maintaining contract files across multiple systems and platforms.
2. Assists with maintaining trademark documents, including but not limited to applications, certificates, and related correspondence.
3. Assists with the documentation of the contracting process and team workflows.
4. Assists with creating and maintaining signature routing templates and contract analysis templates as directed.
5. Actively participates in ministerial duties related to the mission of Convoy of Hope as assigned.
6. Fulfills all other duties as assigned.

Required Knowledge, Skills, and Abilities:

1. One year experience in a corporate or nonprofit environment is required. A bachelor’s degree in a related field is preferred; a high-school diploma or equivalent is required.
2. Displays strong organizational skills, detail orientation, and follow-through.
3. Exhibits exceptional interpersonal, written, and verbal communication skills.
4. Possesses experience seeing projects through their full life cycles.
5. Exhibits strong Mac or PC proficiency and working knowledge of Google Workspace and Microsoft Office, with the ability to quickly learn other COH systems as needed.
6. Possesses the ability to maintain strict confidentiality and appropriately handle sensitive information with discretion.

Organizational Values & Ministry Participation Requirements:

1. As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization's religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis.
2. Demonstrates cultural awareness, humility and an ability to learn from international colleagues to strengthen global collaboration.
3. All team members are expected to contribute to the successful coordination and delivery of major organizational events (IWD, etc), working cooperatively across working groups as needed.
4. Attends and actively participates in COH At Home Week meetings and activities as a required responsibility to the organization and fellow team members.
5. Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry.
6. Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

This is a part-time, temporary position expecting 28 hours per week with an expected assignment length of 11.5 weeks (including holidays).