Legal Administrative Assistant – Onsite, Los Angeles

Davis Polk & Wardwell LLP; Los Angeles (CA); Hybrid; USD 70,000 - 125,000; Full time

Job summary

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide high-quality secretarial and organizational support to lawyers and staff onsite in Los Angeles. The role requires professionalism, initiative, and strong communication to manage calendars, drafting documents, and coordinating travel.

The ideal candidate will have 1–5 years of administrative experience or paralegal background, an Associate degree or higher, and proficiency with Microsoft Office Suite.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize multiple responsibilities.
• Discretion and professionalism in handling sensitive information.
• Proactive problem-solving and responsiveness to needs.

Responsibilities

• Manage an assignment desk and act as gatekeeper to attorney practices.
• Interact with attorneys, legal teams, and clients; liaison for scheduling.
• Maintain calendars, schedule appointments, and organize meetings.
• Draft, revise, and prepare correspondence, memoranda, and other legal documents.
• Coordinate travel arrangements and ensure documentation (visas, etc.).
• Enter attorney time and reimbursable expenses; assist with client bills.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Discretion

Problem solving

Team collaboration

Education

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide high-quality secretarial and organizational support to lawyers and staff onsite in Los Angeles. The role requires professionalism, initiative, and strong communication to manage calendars, drafting documents, and coordinating travel.

The ideal candidate will have 1–5 years of administrative experience or paralegal background, an Associate degree or higher, and proficiency with Microsoft Office Suite.