Legal Administrative Assistant - Litigation (HOA)

TempExperts; Saint Petersburg (FL); Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

TempExperts is seeking a Litigation Administrative Assistant to support attorneys at a well-established St. Petersburg law firm specializing in condominium and HOA law, real estate litigation, mortgage foreclosures, and business disputes.

The role requires at least three years of litigation support experience, strong organizational and multitasking skills, and the ability to manage deadlines and attorney workflow in a fast-paced environment.

Formación

• Minimum of three years of litigation support experience in a law firm.
• Experience with HOA/Condo law, mortgage foreclosures, or real estate litigation preferred.
• Proficiency in Microsoft Office; familiarity with iManage, Filesite, or Aderant is a plus.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication; self-motivated and able to work independently.

Responsabilidades

• Assist attorneys with drafting, proofreading, and formatting legal documents, correspondence, and contracts.
• Maintain and organize electronic and physical client files, ensuring accuracy and compliance.
• Manage attorney calendars, including scheduling meetings, hearings, and tracking deadlines.
• Perform e-filing with Florida State and Federal Courts.
• Support discovery and trial preparation, including organizing exhibits and preparing case materials.
• Draft routine correspondence, client communications, and billing-related documents.
• Conduct new client intake, conflicts checks, and assist with opening and closing matters.
• Handle administrative tasks such as expense reports, CLE tracking, check requests, and document management.
• Maintain strict confidentiality and professionalism at all times.

Conocimientos

Microsoft Office

Attention to detail

Multitasking

Written and verbal communication

Educación

High school diploma

Paralegal certificate or degree

Herramientas

iManage

Filesite

Aderant

Descripción del empleo

Legal Administrative Assistant - Litigation (HOA) St. Petersburg, FL Direct Hire | Full-Time

About the Role

TempExperts is seeking a Litigation Administrative Assistant to support attorneys at a well-established St. Petersburg-based law firm handling condominium and HOA law, real estate litigation, mortgage foreclosures, and business litigation. This is a fast-paced position ideal for a detail-oriented professional with at least three (3) years of litigation support experience in a law firm setting. This role requires strong organizational, communication, and multitasking skills to effectively manage deadlines, legal documentation, and attorney workflow.

Why You’ll Love Working Here

• Competitive salary with bonus potential
• Comprehensive benefits package including medical, dental, and vision
• 401(k) with employer contribution
• Generous paid time off and paid holidays
• Supportive, team-oriented work environment
• Opportunity to work with experienced attorneys on complex, high-level cases
• Professional development and long-term career growth
• Stable, well-established law firm with a strong reputation

Key Responsibilities

• Assist attorneys with drafting, proofreading, and formatting legal documents, correspondence, and contracts.
• Maintain and organize electronic and physical client files, ensuring accuracy and compliance.
• Manage attorney calendars, including scheduling meetings, hearings, and tracking deadlines.
• Perform e-filing with Florida State and Federal Courts.
• Support discovery and trial preparation, including organizing exhibits and preparing case materials.
• Draft routine correspondence, client communications, and billing-related documents.
• Conduct new client intake, conflicts checks, and assist with opening and closing matters.
• Handle administrative tasks such as expense reports, CLE tracking, check requests, and document management.
• Maintain strict confidentiality and professionalism at all times.

Qualifications

• High school diploma required; Paralegal certificate or degree preferred.
• Minimum of three (3) years of litigation support experience in a law firm.
• Experience with HOA/Condo law, mortgage foreclosures, or real estate litigation strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with iManage, Filesite, or Aderant is a plus.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Self-motivated and able to work independently in a fast-paced environment.
• Ability to work additional hours as needed to meet deadlines.

TempExperts is an Equal Opportunity Employer.