Legal Administrative Assistant - Litigation - Birmingham, MI

Clark Hill Law; Birmingham (MI); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance with optional HSA/FSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Parking/public transportation

Job summary

Clark Hill PLC in Birmingham seeks an experienced Legal Administrative Assistant to support the Litigation practice. The ideal candidate is highly organized with strong litigation support experience and advanced MS Office skills, including Outlook, Word and Excel.

Responsibilities include calendar management, travel coordination, drafting pleadings, time entry, and document management in a fast-paced environment. Hybrid schedule with three in-office days; salary $60K–$70K plus bonus potential.

Qualifications

• High school diploma or GED required.
• 3–5 years of prior experience as a litigation legal secretary preferred.
• Strong MS Office and formatting of complex legal documents required.

Responsibilities

• Manage attorney calendars and travel arrangements.
• Provide administrative and litigation support to assigned attorneys and team.
• Draft and proofread pleadings, contracts and correspondence.
• Enter time entries and manage document filing both electronic and paper.
• Coordinate conflict checks and communicate with clients and witnesses.

Skills

MS Office proficiency

Litigation support

Time management

Communication skills

Education

High school diploma or GED

Tools

Document management system

Court filing software

Job description

Clark Hill PLC is seeking an experienced Legal Administrative Assistant (LAA) to support attorneys in our Birmingham office's Litigation practice. The ideal candidate is a highly organized professional with strong litigation support experience, exceptional attention to detail, and advanced proficiency in Microsoft Office applications, including Outlook, Word, and Excel. Experience creating and formatting complex legal documents and using document styles is essential.

Experience in a high-volume, fast-paced litigation practice is preferred. Experience supporting insurance defense litigation and/or products liability defense litigation matters is strongly preferred. Experience working with courts both inside and outside of Michigan, including state and federal courts, is also preferred.

This position reports to the Office Manager and assigned attorneys and is responsible for providing comprehensive administrative and legal support in a fast-paced litigation environment. Following successful completion of the probationary period, this is a full-time, non-exempt hybrid position with a 37.5-hour workweek and an in-office requirement of three days per week.

Responsibilities / Job Duties

• Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
• Provides administrative and litigation assistance to assigned attorneys and LAA Team.
• Experience supporting attorneys in insurance defense litigation and/or products liability defense litigation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Responsible for time entries.
• Creates letters, memos and reports as required. Prepare and distribute office correspondence.
• Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
• Understands and delivers on the needs of the internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Train on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper and/or electronic filing systems.
• Electronically files pleadings with the appropriate court system.
• Provides documentation, as required, to clients and opposing Counsel.
• Manages incoming phone calls and inquiries.
• Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, and paralegals, and other related tasks.

SKILLS, ABILITIES And CAPABILITIES REQUIRED

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Exhibits strong initiative as an individual and as a team member.
• Able to anticipate, diffuse and effectively resolve disagreements.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Is dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

Education / Experience

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as a litigation Legal Secretary is required.

The salary range at the time of posting is approximately $60K-$70K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in:

• health insurance with optional HSA/FSA
• short term disability
• long term disability
• dental insurance
• vision care
• life insurance
• 401K
• vacation
• sick time
• parking/public transportation allowance
• an employee assistance program

Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.