Administrative Assistant - Los Angeles, CA

Clark Hill Law; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance with HSA/FSA.

Short-term disability

Long-term disability

Dental insurance

Vision care

Life insurance

401K

Paid time off

Parking/public transportation stipend

Employee assistance program

Job summary

Clark Hill PLC seeks an experienced Administrative Assistant in its Los Angeles Office. This on-site role is full-time (37.5 hours/week) and entry-level in nature. The position supports attorneys with clerical tasks, prepares letters and memos, and enters client data for conflict checks and engagement letters.

Travel arrangements and expense documentation are also required. The role reports to the Office Manager and requires teamwork, attention to detail, and the ability to handle multiple tasks

Qualifications

• Proficiency in Office 365 and strong proofreading skills.
• Ability to prioritize and manage a high-volume, diverse workload.
• Team-oriented with the ability to absorb information quickly and adapt to change.
• Good judgment and business acumen when interacting with clients and coworkers.

Responsibilities

• Provide administrative support to attorneys and staff.
• Prepare letters, memos and other documents.
• Enter client data for conflict checks and engagement letters.
• Create documents, spreadsheets, and correspondence; maintain filing.
• Arrange travel and process expense reimbursements.
• Assist CHART with overflow assignments.
• Support reception desk duties and coverage as needed.

Skills

Office 365

Attention to detail

Prioritization

Multitasking

Team player

Client interaction

Business acumen

Job description

Clark Hill PLC seeks an experienced full-time Administrative Assistant in its Los Angeles Office. This is an entry level position and the ability to work in a team environment is required. Experience in a high-volume, fast‑paced legal practice is preferred. This position reports to the Office Manager and is responsible for, among other activities, (i) providing the requisite administrative support/clerical needs of attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) assist with creating documents, spreadsheets, and all forms of correspondence, both internal and external, as well as maintaining accurate and up-to-date filing of documentation, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) assisting the CHART (Clark Hill Administrative Response Team) with overflow assignments; and (vii) assisting with reception desk duties and coverage, as needed. This position is on‑site for 37.5 hours per week.

Responsibilities

• (i) providing the requisite administrative support/clerical needs of attorneys;
• (ii) preparing letters, memos, and other documentation, as required;
• (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters;
• (iv) assist with creating documents, spreadsheets, and all forms of correspondence, both internal and external, as well as maintaining accurate and up-to-date filing of documentation, as needed;
• (v) making travel arrangements and preparing expense reimbursement documentation;
• (vi) assisting the CHART (Clark Hill Administrative Response Team) with overflow assignments;
• (vii) assisting with reception desk duties and coverage, as needed.

Required Skills

• excellent computer skills utilizing all aspects of Office 365;
• excellent attention to detail with superb proofreading skills;
• must be able to prioritize and manage a high-volume and diverse workload;
• must be able to handle multiple tasks at one time with exceptional organizational skills;
• A team player, the LAA must be able to absorb information quickly and adapt to change;
• Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must.

Compensation

The salary range at the time of posting is approximately $23.00 - $33.00 hourly/$45,000 - $65,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus.

Benefits

• health insurance with optional HSA/FSA;
• short-term disability;
• long-term disability;
• dental insurance;
• vision care;
• life insurance;
• 401K;
• paid time off;
• parking/public transportation allowance;
• employee assistance program.

About Us

Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.

Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

Clark Hill is committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices.