Legal Administrative Assistant - Litigation - San Diego, CA

Clark Hill Law; San Diego (CA); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health insurance with optional HSA/FSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Parking/public transportation

Employee assistance program

Job summary

Clark Hill LLP’s San Diego office is seeking a Legal Administrative Assistant to support Litigation attorneys. The role requires proficiency with Microsoft Office (Outlook, Word, Excel) and complex document formatting.

Reports to the Office Manager and assigned attorneys, delivering legal secretarial and administrative support. The position is 37.5 hours per week, non-exempt, with a hybrid schedule and in-office requirement of three days per week.

Qualifications

• High school diploma or GED equivalent.
• 3–5 years of prior successful experience as a Legal Secretary.
• Preferred experience in the specific or related practice area.

Responsibilities

• Maintains attorney calendars and makes travel arrangements.
• Provides administrative and litigation support to Teams.
• Drafts and proofs legal documents and correspondence.
• Manages time entries and billing support.
• Files motions and distributes office correspondence.
• Schedules meetings, interviews, and depositions with clients and witnesses.

Skills

MS Office

Legal secretarial

Communication

Education

High school diploma or GED

Job description

Summary

The San Diego office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week.

Responsibilities / Job Duties

• Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned Teams.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Responsible for time entries.
• Creates letters, memos and reports as required. Prepare and distribute office correspondence.
• Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
• Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of the internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Train on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions (when applicable) with the appropriate court system(s).
• Provides documentation, as required, to clients and opposing Counsel.
• Manages incoming phone calls inquiries, (as required by some attorneys).
• Performs billable work if qualified and, if requested on an as-needed basis.
• Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

SKILLS, ABILITIES And CAPABILITIES REQUIRED

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Exhibits strong initiative as an individual and as a team member.
• Able to anticipate, diffuse and effectively resolve disagreements.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Is dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

Education / Experience

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as a Legal Secretary required.
• Preferred experience in the specific or related practice area.

The salary range at the time of posting is approximately $45-$50 hourly or approximately $90K-$100K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.

• health insurance with optional HSA/FSA
• short term disability
• long term disability
• dental insurance
• vision care
• life insurance
• 401K
• vacation
• sick time
• parking/public transportation allowance
• employee assistance program