Legal Administrative Assistant -Litigation

Fennemore; Phoenix (AZ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Annual merit increases

On-the-spot monthly bonus program

401(k) with employer match and profit‑

Health, dental and vision coverage +,.

Paid time off and holidays

Wellness program

Employee assistance program

Professional development

Job summary

Fennemore is seeking a full-time Litigation Legal Administrative Assistant in Phoenix, AZ to support attorneys and paralegals throughout the litigation lifecycle. The role emphasizes calendar management, deadline tracking, and document preparation in a fast-paced environment.

The ideal candidate will have 5+ years in legal administration in litigation, excellent organizational skills, and proficiency with Microsoft Office and PDF documents.

Qualifications

• Legal administrative experience in a litigation setting is required.
• Strict confidentiality and handling of sensitive information is essential.
• Ability to perform online research including court dockets.

Responsibilities

• Manage heavy calendaring, docketing, and scheduling.
• Prepare, file, and organize legal documents.
• Coordinate conflict checks and retention letters.
• Handle calls and messages to attorneys, paralegals, and staff.
• Submit court filings, including e-filing where applicable.
• Support multiple projects with team members and departments.

Skills

Litigation experience

Confidentiality

Online research

Microsoft Office

PDF handling

multitasking

Organization

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

PDF editing

Job description

Legal Administrative Assistant - Litigation, Phoenix, AZ - ONSITE

Salary: $80,000-$90,000/year

Total Rewards

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

Why Fennemore

Recognized by Law.com as the fastest-growing law firm in the United States, Fennemore combines a 140-year legacy of excellence with a forward-thinking, people-first culture. We are not your traditional law firm, and that's by design. With more than 20 offices nationwide, we're redefining what a modern law firm can be through innovation, collaboration, and intentional growth.

Our culture is built on empowering our people to succeed. We encourage creativity, embrace new ideas, and foster an environment where employees feel valued, supported, and connected. Industry recognition for employee retention, workplace culture, and job satisfaction reflects our ongoing commitment to investing in our people.

Fennemore is proud to cultivate a strong sense of community, promote work-life balance, and maintain a diverse and inclusive workplace where talented professionals can build rewarding, long-term careers.

Position Overview

Fennemore is seeking a full-time Litigation Legal Administrative Assistant to join our growing Phoenix office. This is a valuable opportunity for a detail-oriented professional to contribute to high-level litigation matters in a dynamic and fast-paced legal environment. In this role, the Legal Administrative Assistant will collaborate with attorneys and paralegals to provide comprehensive administrative support throughout the litigation lifecycle. Responsibilities include managing complex calendaring, tracking court deadlines, and preparing, filing, and organizing legal documents. The work performed in this position plays an integral role in supporting the effectiveness and efficiency of the legal team.

The ideal candidate is organized, adaptable, and able to manage multiple priorities while meeting tight deadlines. The position requires the ability to work independently with minimal supervision, exercise sound judgment, and contribute to a supportive, client-focused team culture.

What You'll Do

As a Litigation Legal Administrative Assistant, your responsibilities will be:

Responsibilities

• Heavy calendaring, docketing, and scheduling.
• Document compilation, review, proofing, and preparation.
• Coordinates conflict checks and assists with retention letters.
• Answers telephone calls and transmits messages to attorneys, paralegals, and staff.
• Files and organizes legal documents and correspondence under the general direction of paralegals and attorneys.
• Prepares indexes, file backers, labels, and trial/case notebooks.
• Tracks attorney CLE.
• Submits court filings, including e-filing with state and federal courts.
• Coordinates the completion of projects with other firm departments as needed.

As part of our commitment to collaboration and excellence, this role requires flexibility in daily work schedules during periods of high workload, adhering to departmental and Firm goals and policies, and performing other duties as assigned to support the success of the department and organization. In addition, employees are expected to learn and effectively use necessary technical skills related to firm-approved technology, including AI products and AI-enabled tools, to perform work efficiently, accurately, and in accordance with firm policies.

Required Qualifications

• Minimum 5+ years of legal administrative assistant experience in litigation.
• Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information.
• Ability to perform basic online research, including searching court dockets;
• Proficiency in the common collection of Microsoft Office software, including Word (e.g., headers/footers, TOA’s and TOC’s), Excel, PowerPoint, and in creating, editing, and manipulating .pdf documents.
• Adaptability to multitask in a fast-paced environment.
• Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline.
• High school diploma or equivalent.

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that fosters diversity in personal backgrounds, experiences, abilities, and perspectives. If your experience and qualifications are close to what you see listed here, even if not a perfect match, please still consider applying. If you require assistance or need reasonable accommodation at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $80,000-$90,000/year