Legal Administrative Assistant - Litigation

koleyjessen; Omaha (NE); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Healthcare package

401(k) plan

Wellbeing programs

Professional development

Job summary

Koley Jessen in Omaha seeks a reliable Legal Administrative Assistant to support attorneys and paralegals, delivering exceptional client service in a fast-paced litigation environment. This role requires proficiency in Microsoft Office, strong communication, and the ability to multitask on several projects, including drafting, document handling, and calendar management.

The firm offers a competitive salary and a comprehensive benefits package and opportunities for professional development in a

Qualifications

• Two years of legal assistant or administrative assistant experience.
• Proficiency with Microsoft Office and related software.
• Curious about emerging technologies and interested in using AI to improve efficiency and productivity.
• Experience using AI in a law firm or legal environment is a plus.

Responsibilities

• Administrative tasks such as time entry, expense reports, calendaring, and filing.
• Legal-specific tasks including dictation/transcription, document revisions, redlining, and docketing.
• Learning and using litigation-related software.
• Prepare outlines, exhibit lists, and notebooks for depositions and trials.
• Filing at court levels (electronic and traditional).
• Other higher-level tasks such as document drafting and court filings.

Skills

Legal assistant experience

AI tools familiarity

Tools

Microsoft Office

Job description

Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Legal Administrative Assistant to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients. Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter.

The Legal Administrative Assistant partners with Attorneys and Paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement. The Legal Administrative Assistant will also be a member of the Legal Administrative Assistant team and collaborate with other Legal Administrative Assistants on projects as needed.

A Legal Administrative Assistant at Koley Jessen has the ability to multitask in a consistently fast-paced environment, and possesses a proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training. The Legal Administrative Assistant will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences. An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.

Legal Administrative Assistant job in Litigation duties include, but are not limited to:

• Administrative tasks (time entry, expense reports, printing, calendaring, scanning, mailings, maintaining and organizing electronic files, coordinating travel arrangements;
• Legal‑specific tasks (dictation/transcription, document revisions, document conversions, redlining, docketing);
• Learning and using litigation related software;
• Prepares outlines, exhibit lists, and notebooks for depositions and trial;
• Filing at the court levels (electronic as well); and
• Other higher-level tasks (document drafting, court filings, scheduling hearings).

Use firm‑approved AI tools and other emerging technologies to assist with administrative, document, research, organizational, and other day‑to‑day tasks, as appropriate.

Assist with identifying opportunities to use AI and other technology to improve workflows, increase efficiency, and reduce repetitive tasks.

Apply appropriate judgment when using AI tools, including reviewing and verifying AI‑generated content for accuracy, completeness, and appropriateness before use.

Support attorneys, paralegals, and other team members with basic AI‑related tasks and technology as needed, including learning and adopting new firm‑approved tools and workflows.

Maintain awareness of confidentiality, privacy, and other applicable requirements when using AI and technology in connection with firm and client work.

Preferred Qualifications:

• Two (2) years of legal assistant or administrative assistant experience; and
• Proven proficiency with Microsoft Office and other computer/software technologies.
• A professional who is curious about emerging technologies and interested in finding responsible, practical ways to use AI to improve efficiency and productivity
• Previous experience using artificial intelligence tools in a law firm or other legal environment is preferred
• Experience using AI for tasks such as document preparation, summarization, organization, research support, workflow improvement, or other legal administrative functions is a plus

What we offer:

• A people-focused and results‑orientated culture;
• Programs and activities to enhance your wellbeing;
• Continuous learning and professional development opportunities;
• Competitive salary and a robust benefits package including medical, dental, vision, life and long‑term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs;
• A beautiful central Omaha office equipped with modernized workspaces.

Koley Jessen offers a competitive salary, excellent benefits including 401(k) with firm contribution, and the opportunity for professional development. Koley Jessen is a dynamic law firm powered by highly‑talented people. Our collaborative culture drives our ability to to provide over‑the‑top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.

Koley Jessen celebrates, supports and promotes diversity and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person's race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic inf