Litigation Docketing Senior Analyst

Venable

Chicago (IL)

On-site

USD 118,000 - 125,000

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Vision

Disability

Life Insurance

401(k) with profit share

Paid time off

Firm holidays

Wellness programs

Family planning resources

Tuition reimbursement

Job summary

Venable seeks a Litigation Docketing Senior Analyst in Chicago to provide comprehensive calendaring services for the firm and its regional offices. The role emphasizes ensuring adherence to calendaring policies, deadlines across state and federal courts, and producing accurate reports for attorneys and staff.

The candidate will lead docketing projects, train team members, and maintain high-quality standards while managing workload in a fast-paced environment.

Qualifications

Bachelor's degree or paralegal certificate or equivalent experience required.
Minimum 4 years in a litigation docketing or related department; strong knowledge of court rules and deadlines across state/federal appellate courts.
Experience with rules-based calendaring software preferred.

Responsibilities

Independently calendar litigation, bankruptcy and agency matters and deadlines.
Ensure compliance with calendaring procedures and department processes.
Maintain deadlines, events, and docket entries with consistent best practices.
Prepare calendar and case update reports; assist with data analysis and QA.
Assist in training staff on docketing systems and policies.
Lead project coordination within the department when needed.

Skills

Docketing experience

Litigation deadlines knowledge

Research & writing

MS Word, Excel, Outlook

Attention to detail

Independent work

Communication skills

Education

Bachelor's degree or paralegal certificate

Tools

MS Word

MS Excel

Outlook

Adobe PDF Creator

MS Access

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Litigation Docketing Senior Analyst to provide comprehensive litigation calendaring services to all assigned regional offices and the firm in general, including overseeing calendaring processes and quality assurance for all matters handled by attorneys in in their regional office(s), adhering to calendaring procedures and processes for these matters and facilitating firm compliance with calendaring policies and protocols to minimize the risk of missed deadlines.

The ideal candidate will be responsible for…

Independently calendaring firm litigation, bankruptcy and agency matters and all related deadlines and scheduled events
Ensuring compliance with all calendaring procedures, best practices and department processes for all matters calendared and worked on
Maintaining deadlines, events, and docket entries; consistency in following all best practices, procedures, and protocols
Conducting research on agency, court and judges' rules and assisting attorneys and paralegals with interpretation of those rules
Responding to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules and filing processes
Creating, reviewing, and distributing calendar and case update reports
Compiling and preparing analysis of data for miscellaneous requests and reports, as needed; performing quality assurance and quality checks on other team members' work, as needed
Assisting manager in conducting ongoing effective firm training programs and presentations on docketing systems, policies and protocols to attorneys, paralegals, and legal administrative assistants
Assuming lead staff role within the department for coordinating projects and maintaining efficient workflow; assisting with the completion of any department projects, assuming a project lead role, when necessary

The successful candidate will demonstrate…

A minimum of four years of experience working in a Managing Clerk, Managing Attorney Department, and/or Litigation Docketing Department (experience should include substantial knowledge of litigation processes, court rules, and procedures and considerable experience computing deadlines in state, federal and appellate courts, including state and federal agencies across the country)
Extensive knowledge and expertise in litigation processes, court rules and procedures
Subject matter expert for computing deadlines for state, federal and appellate courts and in various agencies across the country
Experience with rules-based calendaring software, preferred
High level of skill in their ability to research, analyze and summarize issues in writing; must possess key critical thinking skills to support analysis and summary of findings with an unwavering commitment to quality of work
High level of skill in their ability to define problems, collect data, establish facts, draw valid conclusions and make sound judgments
Ability to work independently and strategically in a high volume, fast-paced environment and sort priorities with minimum level of supervision while still meeting deadlines and business objectives
Service-oriented and able to work collaboratively with attorneys, staff and other members of the Litigation Docketing Department
Excellent skills/knowledge of MS Word, Excel, and Outlook as well as Adobe PDF Creator (or equivalent); experience with MS Access (or similar DB software)

Pay Range for Candidates in Chicago, IL:

$118,000 - $125,000 per year

Venable’s benefits package includes

medical
dental
vision
disability
life insurance
flexible spending and healthcare savings accounts
401(k) with firm profit share
paid time off
firm paid holidays
wellness and personal advocacy programs
family planning resources and leave programs
tuition reimbursement
and more.

New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

CORE REQUIREMENTS

Education Requirements

Bachelor's degree, paralegal certificate or experience/education equivalent required.

Skills & Technical Requirements

A minimum of 4 years of considerable amount of experience working in a Managing Clerk, Managing Attorney Department, and/or Litigation Docketing Department. This experience should include substantial knowledge of litigation processes, court rules, and procedures and considerable experience computing deadlines in state, federal and appellate courts, including state and federal agencies across the country.
Extensive breadth of knowledge and expertise in litigation processes, court rules and procedures.
Subject matter expert for computing deadlines for state, federal and appellate courts and in various agencies across the country
Experience with rules-based calendaring software preferred
Highly skilled in their ability to research, analyze and summarize issues in writing. Must possess key critical thinking skills to support analysis and summary of findings with an unwavering commitment to quality of work
Highly skilled in their ability to define problems, collect data, establish facts, draw valid conclusions and make sound judgments
Encompass excellent attention to detail and organizational skills.
Ability to work independently and strategically in a high volume, fast-paced environment and sort priorities with minimum level of supervision while still meeting deadlines and business objectives
Effective oral and written communication skills. Ability to interact with individuals at all levels of the organization and handle sensitive issues and situations with the highest confidentiality
Service-oriented and able to work collaboratively with attorneys, staff and other members of the Litigation Docketing Department
Excellent skills/knowledge of MS Word, Excel, and Outlook as well as Adobe PDF Creator (or equivalent). Experience with MS Access (or similar DB software)